Executive Assistant

3 semanas atrás

São Paulo, São Paulo, Brasil Within Tempo inteiro

Job Title: Executive Assistant

About the Role: We are seeking a highly organized and proactive Executive Assistant to provide exceptional support to our C-Suite Executive. The ideal candidate will be a detail-oriented professional with outstanding calendar management abilities, excellent communication skills, and a remarkable capacity to respond swiftly and effectively to dynamic business needs.

The Executive Assistant will play a pivotal role in ensuring the seamless operation of the executive's office and contribute to the overall success of the organization.

Key Responsibilities:

  • Calendar Management:
    • Efficiently manage the executive's calendar, scheduling and coordinating appointments, meetings, conferences, and travel arrangements.
    • Prioritize conflicting demands, anticipate scheduling conflicts, and recommend solutions to optimize the executive's time.
  • Communication:
    • Act as a liaison between the executive and internal/external stakeholders, effectively conveying messages and instructions with utmost professionalism.
    • Craft and draft emails, memos, reports, and other communications on behalf of the executive.
    • Display exceptional responsiveness by promptly attending to incoming communication, requests, and inquiries on behalf of the executive.
    • Address urgent matters and manage last-minute changes to the executive's schedule with poise and adaptability.
  • Administrative Support:
    • Provide comprehensive administrative support, including managing correspondence, preparing presentations, and handling expense reports.
    • Maintain an organized filing system, ensuring easy retrieval of documents and information.
  • Travel Coordination:
    • Arrange complex domestic and international travel logistics, including flights, accommodations, transportation, and itinerary planning.
    • Ensure the executive's travel arrangements align with their preferences and business requirements.
  • Event Coordination:
    • Assist in organizing and coordinating events, meetings, and conferences, both internal and external.
    • Collaborate with other team members to ensure the seamless execution of events.
  • Confidentiality and Discretion:
    • Handle sensitive and confidential information with the utmost discretion and maintain a high level of confidentiality.
  • Problem Solving:
    • Quickly and proactively resolve issues and challenges that arise in the course of supporting the executive, demonstrating resourcefulness and good judgment.

Requirements:

  • Bachelor's degree preferred or equivalent work experience.
  • 1-2 years experience as an Executive Assistant supporting high-level executives, department heads/leads based in an English-speaking country.
  • Previous experience working in a digitally focused organization, digital marketing preferred.
  • Exceptional organizational skills and the ability to multitask effectively.
  • Excellent written and verbal communication skills.
  • Proficient in using office software and tools, including calendar management applications.
  • Strong problem-solving skills and the ability to work well under pressure.
  • High degree of professionalism and the ability to interact with individuals at all levels.
  • Strong interpersonal skills and the ability to work both independently and as part of a team.
  • Demonstrated ability to maintain confidentiality and handle sensitive information.
  • Must type 50 words per minute or higher.

Benefits:

  • Base salary DOE.
  • Unlimited vacation policy.
  • Monthly phone/internet and food stipend.
  • Health insurance coverage.
  • Professional Development Program.
  • Remote work opportunity - must be based in a Latin America country.

Note: Please submit your resume in English.

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