Executive Assistant to The Chief Marketing

Our BIOptimizers vision of superhuman health is alive and growing exponentially, and so is our BIOfamily team. We need your expertise to help multiply the output and impact of our Chief Marketing Integrator, his team, systems, and deliverables.
You'll be playing a key and active role in the company mission to inspire more people on their journey to superhuman health, as we scale from over 300,000 happy BIOptimizers customers to over 3 million. GameON
You will work closely with our Chief Marketing Integrator (CMI), the "Traffic Titans" team, and all of the Core Marketing Teams across the organization, including our 'BIOptimizers' and 'Nootopia' brands. You will be responsible for anticipating the needs of the CMI, and working to streamline daily administrative and operational tasks, while supporting strategic initiatives, functioning as both a partner, and managing long-term projects.
We are currently seeking an experienced Executive Assistant, a highly skilled and detailed orchestrator to manage the day-to-day issues and keep the CMI's people, processes, systems, priorities, and strategies 'on track'. If you think you have what it takes to excel in this role, then we invite you to apply.
**As an Executive Assistant, you are**:
- **A Strategic Partner**: You will work closely with the CMI to manage schedules, plan and coordinate meetings, and provide strategic support on multiple projects.
- **Detail-Oriented**: You have exceptional attention to detail and the ability to manage complex projects and deadlines.
- **Proactive**: You are a self-starter with the ability to anticipate the needs of the CMI and take the initiative to ensure that all tasks are completed on time and to a high standard.
- **A Strong Communicator**: You have excellent English communication skills, both written and verbal, and can effectively communicate with all levels of the organization.
- **A Team Player**: You are collaborative and able to work effectively with cross-functional teams to achieve common goals.
- **Discreet**: You have a high level of integrity and are able to handle confidential information with the utmost discretion.
- **Tech-Savvy**: You are proficient in the Google Suite tools (i.e. Google Sheets, Google Doc, Google Slides, Gmail, Google Calendar etc ) and have experience with project management and communications tools such as JIRA, Confluence and Slack.
- **A Problem Solver**: You have the ability to quickly identify issues and find creative solutions to overcome them.
- The Executive Assistant must be **proficient in a variety of technology tools**, including Google Suite including Google Sheets, Google Slides and Gmail Automation / Labels, Slack, and JIRA. They will be responsible for managing projects and communications, and therefore, must be comfortable with the technology necessary to facilitate these tasks.
- The Executive Assistant will be responsible for managing the CMI's calendar, scheduling meetings, and coordinating travel, among other tasks. They must have **exceptional organizational and time management **skills to ensure that all tasks are completed on time and to a high standard.
- The Executive Assistant must be able to **work independently and manage multiple projects **simultaneously. They must be able to prioritize tasks and manage their time effectively to ensure that all tasks are completed on time and to a high standard.
- This role is 100% remote / work from home, Full Time and the Executive Assistant will be required to keep **Pacific Time Zone working hours**.
- BIOptimizers Team Members Perks include: Vacation, Sick, Maternity and Bereavement Leave, BiOptimizers Health Boosting Formulas (Value at: $2,400/year), Free personalized Nootropics (Value at $3,600/year), EFT Sessions, Career strengths-based coaching, all while working with a tight knit team of outgoing professionals seeking the same vision.
- Free Books and Courses (Thousands a year). First four books: Buy Back Your Time (Dan Martell), Exponential Organizations (Ismail, Malone and van Geest), What the Heck is EOS? (Gino Wichman and Tom Bouwer and Rocket Fuel (Gino Wichman and Marc C. Winters)
**Compensation**:
**What to Expect during the selection process**:
- **Application**: your profile and resume will be reviewed within 72 hours, and you'll hear back from us no matter what (no ghosting). We aim to respond to every applicant within 5 business days.
- **Google Meet Interview**: a 60-75- minute video call with two of our Talent Acquisition Specialists to get to know you a bit better and make sure you are aligned with our company core values.
- **20 Minute Assessment**: Kolbe Index A Assessment to help determine how your natural strengths align with the requirements of the employer.
- **Scenario/Questionnaire**:a brief questionnaire with typical scenarios you'll experience in the EA role.
- **Zoom Interview**:This 30 minute third party Zoom interview will be conducted by our EA recruitment specia

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