Office Administrator

Há 6 dias

São Paulo, Brasil Ultragenyx Tempo inteiro

Overview Position: Office Administrator. The role oversees office procedures, manages administrative duties, and maintains a first-class work environment with a focus on organizational effectiveness, communication, and safety. Flex work model: onsite 2-3 days per week or as needed by business requirements. Responsibilities Office Management: Maintain office efficiency by planning and implementing systems, layouts, and equipment procurement. Policy and procedures: Design and implement office policies by establishing standards and procedures, measuring results, and adjusting as necessary. Visitor support: Greet and provide general support to visitors in a professional manner. Onboarding support: Assist HR and IT in the new hire onboarding process including training and administrative onboarding setup. Internal communications: Work with Corporate Communications to draft, edit, and/or send internal company-wide or targeted communications. Vendor liaison: Liaise with property management and facility vendors (cleaning, pest control, plant services, security, etc.) and manage contracts and price negotiations. Administrative & Project Support: Prepare agendas, collect and compile slides, prepare meeting recaps, follow up on action items; complete expense reports to ensure prompt monthly payment; support direct report and directors with ad hoc projects; plan off-site meetings including catering, hotel rooms, agendas, and slide management; schedule meetings and maintain calendars; resolve conflicts proactively. Requirements 5+ years of pharmaceutical experience, general knowledge, and appreciation of the overall function of a pharma company. Ability to perform in a high-pressure, fast-paced environment with multiple and shifting priorities. Strong organizational and planning skills; results-oriented with a sense of urgency. Project management experience with attention to detail. Ability to adapt communication across multiple levels within and outside the company. Demonstrates leadership and collaboration; capable of solving problems efficiently and effectively. Motivated troubleshooter who can balance multiple projects with minimal supervision. Excellent written and verbal communication skills. BA/BS degree in business, education, or related field, or high school diploma with equivalent work experience. Proficiency in English; ability to maintain good command of Spanish. Benefits Generous vacation time and public holidays observed by the company Volunteer days Long-term incentive and Employee stock purchase plans or equivalent offerings Employee wellbeing benefits Fitness reimbursement Tution sponsorship (spelling corrected to Tuition sponsorship) Professional development plans Regional variations may apply Equal Opportunity Ultragenyx Pharmaceutical is an equal opportunity employer and prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital and veteran status. Reasonable accommodation will be provided for protected statuses. Applicants can request an accommodation prior to accepting a job offer. For accommodation requests, contact Talent Acquisition at See our CCAP Employee and Applicant Privacy Notice and Privacy Policy. This posting is for a Full-time role; Seniority level: Mid-Senior level; Employment type: Full-time; Job function: Administrative. #J-18808-Ljbffr

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