AP/AR Supervisor

2 semanas atrás

São Paulo, Brasil Illumina Tempo inteiro
Overview

AP/AR Supervisor (Hybrid) at Illumina. The role leads a team responsible for core accounts payable and receivable functions across regions, ensuring accurate and timely processing of financial transactions, supporting audit readiness, and driving continuous improvement in operational efficiency.

Key Responsibilities
  • Supervise daily AP/AR operations, ensuring timely and accurate processing of:
  • Bank statement uploads
  • Billing reconciliation and manual invoice creation
  • Customer refunds and change requests
  • Output changes and AR inbox management
Oversee Travel & Expense (T&E) activities for the AMR region, including:
  • Policy compliance and exception handling
  • Expense report review and approval workflows
  • Coordination with employees and approvers to resolve discrepancies
  • Liaison with finance and HR teams for reimbursement and audit support
Ensure compliance with internal controls, SOX narratives, and corporate policiesLead month-end close activities, including financial statement preparation and variance analysisPrepare and present monthly financial review decks for regional entitiesSupport internal and external audits with documentation and process transparencyDrive process improvements and automation initiatives across AP/AR and T&E workflowsCollaborate with cross-functional teams (Purchasing, Sales, Customer Care, Tax, Logistics) to resolve discrepanciesManage and develop AP/AR and T&E staff, providing coaching and performance feedbackMonitor KPIs and ensure adherence to contractual payment terms and collection targetsMaintain accurate vendor and customer master data recordsRequired Qualifications
  • Bachelor’s degree in Accounting, Finance, or related field
  • Minimum 5 years of accounting/finance experience, preferably in a multinational environment
  • 0–2 years of supervisory experience
  • Strong understanding of AP/AR and T&E processes, including 2-way/3-way PO matching and GR/IR reconciliation
  • Experience with SAP, VIM, Concur (or similar ERP/T&E systems)
  • Proficiency in Microsoft Excel (pivot tables, VLOOKUPs, formulas)
  • Familiarity with tax regulations and billing practices
  • Effective communication skills in English; Spanish is a plus
  • Strong analytical, organizational, and problem-solving skills
  • Ability to work independently and collaboratively in a fast-paced environment
Preferred Attributes
  • Experience supporting multiple entities
  • Demonstrated success in leading process improvement or automation projects
  • High attention to detail and commitment to data accuracy
  • Customer service mindset with ability to manage internal and external relationships

Location note: This role requires residence in Sao Paulo with a 2-day weekly commute to the corporate LATAM HQ. Please submit resume/CV in English.

We are an equal opportunity employer committed to creating an inclusive environment. Illumina prohibits the use of generative artificial intelligence (AI) in the application and interview process. If you require accommodation to complete the application or interview process, please contact

The position will be posted until a final candidate is selected or the requisition has a sufficient number of qualified applicants. This role is not eligible for visa sponsorship.

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