PERMANENT_CAO_OSEC-DSWDB-CADOF-26-2025_NRLMB_DSWD CO

Place of Assignment: DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City Place of Examination & Interview: DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City CHIEF ADMINISTRATIVE OFFICER Item Number: OSEC-DSWDB-CADOF- Compensation: SG 24 (Php 98,185.00) Place of Assignment: National Resource and Logistics Management Bureau CSC-PRESCRIBED QUALIFICATION STANDARDS Education: Master’s Degree or Certificate in Leadership and Management from the CSC Training: Forty (40) hours of supervisory/management learning and development intervention Experience: Four (4) years of supervisory/management experience Eligibility: Career Service (Professional); Second Level Eligibility PREFERRED QUALIFICATION STANDARDS Education: Master’s Degree preferably in Manufacturing Engineering, Industrial Engineering, Business Management, Office/Business Administration, Public Administration, Community Development, Economics, Sociology, Human Resource Management and/or Accounting Training: At least 48 hours of training on supervisory/management related to logistics and production on the management of warehouse, transport, facilities, donations, repacking of relief goods, quality assurance/control, volunteers’ deployment, human resource, procurement processes, planning, monitoring and evaluation, budget preparation, and capacity building Experience: At least five (5) years’ experience on supervisory / management related to logistics and production on the management of warehouse, transport, facilities, donations, repacking of relief goods, quality and volunteers’ deployment. Must also have experience in disaster operations Eligibility: Career Service (Professional); Second Level Eligibility ADDITIONAL REQUIREMENTS Thorough understanding of RA 10121: Philippine Disaster Risk Reduction and Management Act Must have enough knowledge regarding government laws and processes Above average knowledge on use of MS Office Great attention to details Above average knowledge in planning/organizing/accounting/monitoring and evaluation Above average knowledge on the management of warehouse/logistics/production/donation facilitation/processing/monitoring/financial and quality control standard setting / institutionalization of volunteers’ assistance Excellent written and oral communication skills Able to work harmoniously, competently and effectively under pressure JOB DESCRIPTION Under direction and with substantial latitude for independent judgment, serves as the Division Chief and acts as the head of the Resource Management Division engaged in varied work ranging from routine to difficult and special work requiring training and moderate experiences or lower training but considerable experience and thorough knowledge pertaining to logistics and production on the management of warehouse, transport, facilities, donations, repacking of relief goods, quality and volunteers’ deployment. FUNCTIONS AND RESPONSIBILITIES Directs, supervises, coordinates the review of Standard Operating Procedures (SOPs), policies, guidelines, systems and processes pertaining to logistics and production on the management of warehouse, transport, facilities, donations, repacking of relief goods, quality and volunteers’ deployment. Implements policies / mechanisms to ensure transparency and efficiency of procedures in the receipt, inventory, valuation, utilization and reporting of procured and donated items. Recommends and supervises personnel that shall be assigned to assist in the donation facilitation in the “one‑stop‑shop” to be established by the government in times of disasters/calamities. Supervises the receipt, warehousing, processing, production/packing/repacking and releasing of procured and donated goods as allocated by the Disaster Response Management Bureau. Supervises the deployment of volunteers during the production/repacking of relief items in NROC and other production /repacking hubs that may be established/identified as extension of NROC during disaster relief operations. Coordinates the establishment of institutional partnership with other government agencies, non‑government organizations, private entities, people’s organizations, etc., for logistical support in the transport of FFPs to FOs / disaster‑affected areas / designated delivery sites consistent with the relief allocation plan and volunteer assistance during disaster operations at NROC. Monitors the compliance of DSWD Disaster Response Centers and Field Office on the required number and type of relief items for stockpiling and prepositioning at any given time. Submits reports and documentation pertaining to inventory management and recommends appropriate actions, policy improvement and submits recommendations necessary. Supervises the implementation of the relief allocation plan submitted by Disaster Response Management Group in a timely manner. Supervises the integration/consolidation of programs, activities and projects of NRLMB in the Work and Financial Plan which include targets, schedules and performance metrics. Submits outputs of subordinates against performance standards and provides inputs to the Head of NRLMB in rating the performance of subordinates and in identifying performance gaps and proposed staff development interventions. Resolves staff concerns and raises issues to the Head of NRLMB when beyond authority. Updates the Head of NRLMB on the status of its deliverables/tasks regularly. Provides supervisory and consultative assistance/services to the Head of NRLMB, partner/stakeholders and FOs and DRCs counterpart to address the challenges encountered on logistics and production in the management of warehouse, transport, facilities, donations, repacking of relief goods, quality and volunteers’ deployment. Attends meetings, conferences and other activities on behalf of the Head of NRLMB as delegated. Acts as resource person during seminars/training/workshops related to logistics and production on the management of warehouse, transport, facilities, donations, repacking of relief goods, quality and volunteers’ deployment, as requested. Assures functions as the Head of NRLMB if the Head is on official travel/business or on leave of absence or other analogous circumstances resulting in inability to perform the duties of the position. Performs other tasks as may be required by the Head of NRLMB. JOB OUTPUTS Enhanced policies, guidelines and procedures relative to logistics and production on the management of warehouse, transport, facilities, donations, repacking of relief goods, quality and volunteers’ deployment. Memorandum of Agreement with GOs, NGOs, POs, PAs, etc., relative to logistics and production during disaster operations. Proposed Operations and Contingency Plan. Consolidated Operations Reports (quarterly, semesterly and annually) of NRLMB. Updates, Memoranda and other office communications. Technical assistance to DRCs, FOs, LGUs, intermediaries and stakeholders. CRITERIA FOR EVALUATION Education: 25% Training: 10% Experience: 25% IQT: 10% Technical Exam: 15% Interview: 10% Performance Review: 5% Total: 100% INITIAL SHORTLISTING Obtain 80% of the maximum total score or 48 points in Education, Training, and Experience (ETE). FINAL SHORTLISTING Top five (5) highest rating but overall rating should not be less than 85%. APPLY NOW Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service; Please note that wrong or lacking information thereof shall render the application void. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through the following link: PDS with incomplete information, as well as thumbmark, shall be considered invalid. Authenticated or photocopy of Transcript of Records (TOR) for Master's Degree. Authenticated or photocopy of TOR for Doctorate Degree may also be submitted. Photocopy of relevant Training/Seminar Certificates. Certificate/s of Employment (COE) – required for work experiences acquired outside DSWD Central Office. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only or as may applicable). Copies of Appropriate Eligibility: For RA 1080 Eligible (RSWs and/or other board passers only): photocopy of RA1080 rating / Verified Eligibility. For CSC Passers only: photocopy of CSC rating / Verified Eligibility. For BAR Passers only: photocopy of BAR rating / Verified Eligibility. Performance Rating in the last rating period or its equivalent, as may be applicable. Note: (i) For those applicants from the public sector vying for promotion, a performance rating is required. (ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF). (iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through the following link: Reminders: In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each. Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via email. Step-by-Step Guide in Applying for DSWD Job Vacancies: #J-18808-Ljbffr