Executive Administrative Assistant

Há 7 dias

Brazil Virtustant Tempo inteiro

Job Title: Executive Administrative Assistant


Job Overview:

We are seeking a versatile Executive Administrative Assistant to support senior management and play a critical role in the daily operations and administrative functions of our client's company. This role requires a proactive approach to maintaining systems, managing projects, and supporting key roles within the organization.



Work Schedule:

  • Full-time, 40 hours per week, flexible hours across any US time zone.



Primary Functions:

  • Executive Assistant: Provide comprehensive administrative support to senior management, including scheduling, travel coordination, and expense tracking. Manage daily operational needs like supply orders, subscription management, and internal event coordination.
  • Journey Administrator and Guide Support: Act as the primary administrative contact for clients and guides, facilitating the program experience by coordinating logistics, managing client requests, and maintaining documentation.
  • Operations Management: Innovate and maintain efficient processes and communication systems that uphold the integrity and excellence of the brand. Manage major company projects, ensuring timely completion and tracking deliverables.


Responsibilities:

  • Assist senior management with administrative tasks, including travel planning and relocation activities.
  • Manage communications through company email, handling inquiries and requests efficiently.
  • Support the creation and execution of systems that enhance organizational efficiency.
  • Engage with multiple departments and vendors to ensure the success of the program.


Required Experience and Qualifications:

  • Proven experience in administration and project management.
  • Ability to effectively work remotely and demonstrate exceptional executive function.
  • Strong initiative, work ethic, and the ability to manage projects towards completion.
  • Proficiency in managing healthy conflict and a flexible, team-player attitude.



Preferred Skills:

  • Over 7 years of professional experience post-college.
  • Tech-savvy with a willingness to learn new tools like Monday.com and Squarespace.
  • Experience in a small business or startup environment is beneficial.



Language Requirement:

  • Native level English proficiency.



Benefits:

  • Payment in USD or Local Currency according to candidate's preference.



This opportunity is suited for a highly professional individual who is enthusiastic about learning and technology, capable of handling a variety of responsibilities, and committed to personal and professional growth within a dynamic environment.

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