Senior Supply Assistant

Senior Supply Assistant (UNOPS)

Location: Boa Vista, Brazil

Time Type: Full time

Posted On: 7 Days Ago

Deadline for Applications: November 7, 2024

Hardship Level: B

Family Type: Family

Staff Member / Affiliate Type: UNOPS LICA5

Target Start Date: 2024-11-01

Contract Duration: Until 31st December 2024, with possibility of extension.

Operational Context

The Senior Supply Assistant manages and supports all logistics activities in UNHCR’s warehouse in Boa Vista, including planning, sourcing, procurement, transport, customs clearance, and warehousing management within the area of responsibility (AOR). The incumbent is supervised by the Associate Supply Officer or other senior staff overseeing logistics, who provides general guidance and defines objectives.

The incumbent will ensure local supply chain functions are optimized with a flexible infrastructure to accommodate changing requirements while maintaining effective information flow and building collaborative relationships with UN agencies, partners, and government authorities. They will manage inventory, ensure compliance with supply and financial rules, conduct transport needs analyses, and oversee procurement and transport infrastructure. Additionally, they will manage service-level penalties, confirm deliveries, and support the establishment of a skilled workforce. Periodic tasks include inventory checks, year-end closing, and country-level warehouse reviews.

Desired Candidate Profile

Experience in dealing with Emergencies and in interagency logistics coordination in emergency contexts. Other UN procurement and logistics training. Experience in commercial air charter operations, customs formalities, and logistics or warehousing.

Eligibility

This position is advertised to internal and external applicants. Candidates must be legally present in Brazil at the time of application, recruitment, and hire. Only Brazilian citizens or candidates legally present in Brazil will be considered eligible.

Language Requirements

Portuguese as mother tongue and Working Knowledge of English are essential.

Minimum Qualifications

Education & Professional Work Experience:

For G5- 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher.

Duties

1. Support supply activities to facilitate UNHCR end-to-end processes resulting in timely and quality delivery of goods and services.
2. Apply UNHCR's sourcing & procurement strategy when planning for purchase of important commodities and services.
3. Initiate customs clearance of consignments and liaise with local agents.
4. Support warehouse management and assist with planning of goods & services deliveries.
5. Maintain accurate records on supply activities and provide reports periodically.
6. Examine purchase requests to ensure conformity and liaise with requesters.
7. Prepare quotation requests and tenders, produce bid-tabulations from tenders, and prepare Purchase Orders for approval.
8. Dispatch approved Purchase Orders and follow up on deliveries.
9. Provide information on all procurement activities within the AoR.
10. Produce standard asset management reports and maintain accurate data in all relevant business systems.

Applications

All applications must be submitted online in Workday. Email applications will not be accepted. Incomplete and late applications will not be accepted. Only shortlisted candidates will be contacted.

Diversity

UNHCR encourages all candidates, irrespective of gender, nationality, sexual orientation, religious and ethnic backgrounds, including persons living with disabilities, to apply.

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