Financial Operations Specialist

Finance Operations Professional About the Role We are seeking a highly motivated and detail-oriented professional to join our finance operations team in Brazil. This role plays a crucial part in ensuring the accuracy, compliance, and efficiency of our financial operations from end-to-end payment execution and accounting control to tax compliance and audit-ready documentation. The ideal candidate has a solid background in end-to-end payment processing, a strong understanding of the banking environment, experience with domestic and international transactions (FX payments), and the accounting knowledge required to accurately book and reconcile all financial movements. Additionally, this person will have a solid grasp of withholding tax requirements, the ability to issue service invoices (NFS-e), and a strong focus on internal controls and documentation processes. Key Responsibilities Accounts Payable and Payment Operations: Manage the full accounts payable cycle, including receiving, reviewing, and verifying invoices for accuracy and compliance with company policies. Execute and monitor domestic and foreign currency (FX) payments, including supplier invoices, intercompany transactions, and service fees. Operate banking platforms with accuracy and control, ensuring timely payment execution and proper approval workflows. Track and manage payment terms, proactively resolving discrepancies and maintaining strong supplier relationships. Coordinate with internal stakeholders to resolve payment-related issues and provide regular payment status updates. Review, validate, and process employee reimbursement claims, ensuring policy compliance, complete documentation, and readiness for audits. Tax and Invoicing: Identify, calculate, and control withholding taxes such as IRRF, ISS, PIS/COFINS, and INSS on supplier invoices and service payments. Ensure proper tax treatment and accurate accounting of all transactions, including cross-border payments. Prepare and issue service invoices (NFS-e) for intercompany and third-party transactions in compliance with municipal regulations and internal policies. Support tax reconciliations, documentation, and reporting required for audits and statutory filings. Accounting, Reporting, and Internal Controls: Accurately record, classify, and reconcile all payment transactions in the general ledger, ensuring proper accounting treatment. Support the maintenance of the chart of accounts, including the creation and updating of GL accounts and cost centers. Assist with monthly closing activities and prepare financial reporting packages for submission to headquarters. Support internal and external audit requests by preparing and organizing documentation that meets governance and compliance requirements. Requirements Bachelor's degree in Accounting, Finance, Business Administration, or a related field. Native or bilingual proficiency in Portuguese and professional working proficiency in English (CEFR B2 or above). 2-3 years of experience in accounts payable, payment processing, treasury operations, accounting, or similar finance roles, preferably in a multinational environment. Strong understanding of Brazilian payment processes, tax obligations, and withholding tax requirements. Proven experience issuing service invoices (NFS-e) and ensuring compliance with fiscal requirements. Hands-on experience with FX payments, international transactions, and corporate banking platforms. Strong analytical skills, exceptional attention to detail, and the ability to manage multiple priorities effectively. Solid knowledge of internal controls, documentation standards, and audit requirements. Why Join Us You will be part of a dynamic finance team that plays a strategic role in our company's expansion and operations in Brazil.