Executive Assistant

We are seeking a highly organized and detail-oriented Executive Assistant with a background in project management and construction to support our executive team. The ideal candidate will have strong administrative skills, exceptional project management capabilities, and a passion for the construction industry. This role requires the ability to multitask, prioritize effectively, and maintain confidentiality in a fast-paced environment.

• Administration and Executive Management.
• Diary management - inclusive of internal/external meetings, weekly travel itineraries/logistics.
• Travel management – inclusive of flights, transfers, visas and accommodation bookings, ensuring cost effectiveness is maintained/monitored at all times.
• Events management – coordinating and managing all catering and venue requirements for internal meetings, business forums and off sites (onsite/external).
• Expense management – reconciliation of all Executives' monthly expenses, ensuring the receipt and payment of invoices align to expense policy/ensuring all expenses are coded correctly to each live project.
• Data Management – maintaining share drive for executives’ invoice, procurement and management of invoices from vendors/partners.

• Coordination and management of key documents within the team.
• Conduct basic analysis (Excel) and prepare presentations and papers to support key meetings and conversations.
• Partner with other stakeholders and teams to ensure meetings are set up, well run and information required is available for all attendees.
• Other tasks and responsibilities assigned by the CEO / Founder / owner.

• Candidate must possess at least a Bachelor's/College Degree in any field.
• At least 1 year of working experience as a Personal Assistant / Executive Assistant is required for this position.
• At least one (1) year of driving experience with a valid driver’s license (a MUST).
• Resident of Cabuyao or Sta. Rosa, Laguna (PREFERRED).
• Background in the construction industry (a MUST).
• Required Skill(s): Good Interpersonal Skills, Microsoft Word, Microsoft Office, Microsoft Excel.
• Must have excellent communication skills both oral and written to assist customers.
• Willing to do field work if needed to coordinate with construction stakeholders.