Senior Executive and Personal Assistant
2 semanas atrás
About the Role: We are seeking a highly capable Senior Executive & Personal Assistant to provide comprehensive support to a French entrepreneur based in Rio de Janeiro. The individual owns two businesses with teams split between Europe and Brazil while also navigating the challenges of living abroad. This is an exciting opportunity for someone with extensive experience supporting HNWIs or high-profile entrepreneurs—someone who thrives in dynamic, fast-paced environments and is accustomed to balancing both business and personal demands. As a trusted partner, you will be responsible for managing day-to-day operations & communications, providing executive support in all business matters, and overseeing personal and lifestyle-related tasks. The ideal candidate is proactive, extremely detail-oriented, highly organized, and has exceptional problem-solving skills. You will need to manage everything from business communications and inbox management to personal errands, travel arrangements, and household management, ensuring that the principal's time is used effectively and that their personal life runs smoothly.
Key Context: The principal is a French entrepreneur living in Rio de Janeiro. His businesses are growing rapidly, and he is looking for someone to help regain focus on long-term objectives while handling both the little and large daily tasks that arise. The right candidate will play a key role in providing structure, managing priorities, and taking ownership of both professional and personal responsibilities.
Main Responsibilities:- Executive Support: Manage inboxes and communications for multiple businesses, handling both business and personal emails with precision and prioritization. Organize needs and monitor the team of employees/service providers/outsourced workers to ensure that tasks are completed within the stipulated deadlines. Coordinate complex business and personal calendars, ensuring that the principal's time is optimized and aligned with key objectives.
- Follow-Up and Coordination: Liaise with internal teams and external service providers to ensure tasks are moving forward without the principal's involvement. Act as a gatekeeper, ensuring that all communications and decisions are handled efficiently and according to the principal's standards.
- Communications Management: Manage WhatsApp and other messaging platforms, filtering communications and ensuring the principal is only interrupted by matters that require immediate attention. Draft and respond to correspondence on behalf of the principal.
- Project and Objective Management: Proactively prioritize the principal's time around long-term goals and business growth. Support the principal in tracking habits and maintaining a healthy lifestyle, with a particular focus on work-life balance.
- Lifestyle Management: Manage personal tasks such as errands, household matters, dog care, doctors' appointments and medical records. Organize travel arrangements (both business and personal), including complex itineraries for international trips. Assist in planning and coordinating personal events, dining, and lifestyle services, ensuring a high level of discretion and attention to detail.
- Emergency Handling & Problem-Solving: Respond quickly and effectively to last-minute changes or emergencies, whether business-related or personal. Tackle unexpected challenges with creative solutions, ensuring minimal disruption to the principal's day.
- Proactivity & Ownership: A self-starter who can anticipate needs and act without constant direction.
- Organization: Exceptional organizational skills to manage multiple tasks and priorities.
- Problem-Solving: Able to think creatively and quickly to handle last-minute requests or challenges.
- Attention to Detail: Meticulous in handling communications, scheduling, and lifestyle management.
- Discretion: Able to handle sensitive information with the highest level of confidentiality.
- Tech-Savvy: Comfortable using a range of technology and productivity tools (email management, task management apps, etc.).
- Bi-lingual: Must be fluent in both English & Brazilian Portuguese, with outstanding communications skills, both written & spoken. Additional languages, such as French or Spanish, will be an advantage.
- Dynamic Role: The opportunity to manage a wide range of tasks for a high-profile entrepreneur with the potential for growth and development.
- Diverse Responsibilities: A balance of high-level executive support and personal lifestyle management, where you will matter, and your actions will have a significant impact
- International Exposure: The chance to work in an international setting, with connections in Europe, US, and Brazil.
- Rewarding Package: Attractive remuneration package for the right candidate, to be defined according to your experience, and that can increase rapidly upon your performances and reliability.
Experience: Experience as Senior Executive Assistant, Lifestyle Manager, or Personal Assistant, preferably to HNWIs or high-profile entrepreneurs. Demonstrated experience handling both business and personal matters with discretion, organization, and efficiency. Proven experience managing calendars, inboxes, and communications for busy executives or high-profile individuals. Strong knowledge of travel arrangements, including experience coordinating complex itineraries.
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