Special Vacancy Notice

Special Vacancy Notice - AVRR Senior Project Associate (G.6) Job Info Job Identification 16624 Posting Date 01/16/2026, 09:00 AM Apply Before 01/26/2026, 02:55 AM Degree Level Bachelors or Equivalent Locations Brasilia, BR Contract Type Special Short Term Graded (Up to 9 months) Initial Contract Duration 3 months Org Type Country Office Vacancy Type Special Vacancy Notice Grade G-6 Is this S/VN based in an L3 office or in support to an L3 emergency response? No Job Description Under the overall supervision of the Chief of Mission and direct supervision of the Head of Programmes, the successful candidate will be based in Brasilia, Brazil and will have the following duties and responsibilities: Responsibilities Oversee a team or teams of up to a total of seven staff members providing case management activities. Support staff development processes such as hiring, providing training, assigning duties and giving feedback to staff members on their performance on a regular basis to ensure high quality work and the accurate completion of Case Management activities. Oversee the team members as they interact with the beneficiaries and conduct confidential information gathering/sharing interviews with them in accordance with the local Standard Operating Procedures (SOPs). Guide the team members as they carry out initial case assessment and advise them on developing individually tailored and viable plans in coordination with relevant service providers and IOM country offices abroad. Ensure team members are recording demographic, biographic and case information in IOM’s proprietary tools and systems in accordance with IOM principles and guidelines and that all the necessary measures to guarantee limited access to physical files are taken. Oversee the team members with coordinating the travel arrangements of the beneficiaries with Movement Management colleagues and relevant IOM missions in countries of return and en route to ensure seamless workflow leading to the departure arrangement. Oversee the implementation of secure and accountable document storage management in accordance with the local Standard Operating Procedures (SOPs). Ensure secure storage of documentation and data in accordance with IOM principles and guidelines while guaranteeing limited access to physical files. Support with staff capacity development, including managing, providing and conducting required programmatic training, as well as facilitating knowledge management to enable continuous staff learning. Under the close supervision the Head of Programmes, liaise as needed with other teams and units in IOM Brazil and with external partners such as airport and government authorities, relevant embassies on the assistance IOM offers and in responding to beneficiary referrals. Oversee the preparation of regular data mining reports in order to ensure that the relevant tools and database are up-to-date, accurate and maintains the integrity of relevant projects. If required, conduct/facilitate information and awareness-raising activities and outreach among target beneficiary groups, relevant Brazilian Government Departments case management teams and other stakeholders (NGOs, Community Groups, Migration Agencies, etc.) on IOM Programming. In coordination with the Head of Programmes, if required, perform in-person assistance at the airport and/or operational escort duties when required, such as providing custodial care of travel documentation; verifying identities and documentation, including visas, tickets and other items in the travel bag; assisting with airport formalities, including flight arrivals, curb-side assistance, check-in, luggage formalities, immigration procedures, security screening systems and customs clearance; escorting arriving individuals to ground transportation and departing individuals to their gates; visually confirming flights have departed; ensuring individuals with special needs or equipment receive appropriate support; and, as needed, sending notifications using relevant systems. Demonstrate an in-depth understanding of relevant Movement Operations SOPs and Movements-related systems and databases, as well as the ability to remain professional, impartial and unbiased during all interactions with migrants and colleagues per the IOM Code of Conduct and instruction on the prevention of sexual exploitation and abuse (PSEA.) Undertake duty travel as needed to participate in meetings and trainings, and to carry out pre-departure assistance if needed. Maintain and ensure the confidentiality and integrity of all relevant paperwork in line with standards of conduct and data protection rules. Alert supervisors or management of any non-compliance to SOPs or codes of conduct by IOM staff members or partners. Perform such other duties as may be assigned. Qualifications Education School diploma with six years of relevant experience; or, Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with four years of relevant professional experience. Experience Experience with supervising a team and training delivery. Experience in working with migrants, civil society and government is an asset. Proven ability to work with vulnerable individuals. Prior experience working for IOM, a UN agency or another international organization. Work experience in programs including movement operations component, particularly AVRR programmes is an advantage. Experience in communicating with individuals who have complex needs. Demonstrated knowledge with handling sensitive information and personal data. Skills Knowledge of other language(s) is an advantage. Computer/software literate with good knowledge in Microsoft Office. Strong interpersonal and communication skills. Attention to detail and ability to organise. Self-motivated, objective driven and able to use own initiative and work under pressure with minimum supervision. Knowledge and due application of case work principles. Knowledge of migration-related subject areas dealt with by IOM. High record keeping, information analysis and entry proficiency. Ability to fluently present to external stakeholders. Languages Fluency in Portuguese, English and Spanish (oral and written). IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process. Values Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Courage: Demonstrates willingness to take a stand on issues of importance. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. Managerial Competencies Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential. Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential. Building Trust: Promotes shared values and creates an atmosphere of trust and honesty. Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction. Humility: Leads with humility and shows openness to acknowledging own shortcomings. Notes Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application. #J-18808-Ljbffr