Associate Dean for Academic Affairs

Overview

The Associate Dean for Academic Affairs collaborates with the department and University administrative leadership in planning, facilities management, finance, and human resources. The Associate Dean manages the processes through which resources are analyzed and allocated within the department's programs in education and research. This position leads and directs the department's offices responsible for finance and operations.

Supervisory Accountability

Responsible for making recommendations within a department in the areas of compensation, staff selection, disciplinary actions, complaints, staff performance appraisal and similar supervisory duties. Plans, assigns, and evaluates the work of subordinates for effective operation and results of the unit.

Nature and Scope

Internal contacts include executives, administrators, facility, students and staff of the department and the university at large. External contacts include consultants, representatives from other colleges and universities, visitors and the general public.

Principal Accountabilities

• To provide oversight and leadership of the academic affairs of the School of Divinity, with special emphasis on faculty development and evaluation, curriculum planning, course scheduling, and student academic and support services.
• To represent the School of Divinity in university committees and related campus-wide initiatives in faculty development, research, and assessment.
• To work closely with senior administrators (i.e., Directors, Dean, Associate Provosts, and Provost) in the execution of academic policies and procedures as well as other strategic initiatives in administration and academic affairs.
• To support students in achieving academic success through engagement of curricular and co-curricular opportunities for learning.
• To coordinate annual and other periodic reports to the Association of Theological Schools, the ATS Commission on Accreditation, and Middle States Commission on Higher Education, inclusive of self-studies for re-accreditation preceding scheduled comprehensive visits.
• With the Academic Records Coordinator (divinity school registrar), prepare and approve upload of courses in the BisonHub system, oversee registration (regular & late), monitor consortium cross-registration, forward transfer credit to University Registrar upon recommendation of the Academic Affairs Committee, approves special grade reports upon faculty submission of final grades, change of program, conduct graduation audit and approve student applications for graduation, verify prospective graduates' academic and financial clearance from the university, and prepare faculty recommendation of graduates for Dean's signature and submission to the University Registrar.
• To chair the Academic Affairs Committee, a standing committee of the faculty, and to chair ad hoc committees (e.g., Commencement, Academic Advising) as needed, and to assist the Dean in development of an annual slate of nomination of faculty members to committees.
• To provide support to individual faculty members as well as to faculty committees regarding academic-related and university-policy matters.
• To provide resources and support for faculty academic advisors.
• In the absence of Dean, to preside over Faculty Meetings, and to represent the Dean at other School, University, or external meetings and functions.
• To assist faculty applicants and the dean in the APT (appointment, promotion, and tenure) process, with attention to maintain the integrity and confidentiality of this process.
• To assist faculty applicants and the Dean in requests and scheduling of sabbatical leave and other forms of leave.
• To assist the Dean and Faculty Search Committees in the recruitment and on-boarding of new faculty (i.e., tenured, tenure-track, and adjunct).
• To provide prompt review of and response to faculty and administration requests in the Workday and DocuSign (Research Administration) systems.
• To support the Director of Student Affairs in New Student Orientation, with attention to information regarding academic policies.
• To provide oversight of the Student Academic Grievance Process, with attention to maintain the integrity and confidentiality of this process.
• To support the Director of Field Education, with attention to placement of students in settings that meet degree program standards and goals for experiential learning.
• To perform other duties as prescribed in the Bylaws of the School of Divinity and the University Faculty Handbook.
• May perform other duties as assigned.

Core Competencies

Demonstrates knowledge and understanding of the principles, processes and requirements of planning, budgeting, financial planning and analysis for an organization of similar size and complexity of funding streams. Successful experience in planning and managing capital projects including the coordination of construction activities with University personnel, construction managers, architects and external consultants. Proven ability to facilitate and reach consensus in committee structure with senior administration and with peers both internally and externally.

Minimum Requirements

• Demonstrated leadership ability with a proven record of success in communicating to and working with all levels of a rapidly changing organization.
• Master's degree and 12-15 or more years of relevant experience.
• 16 years of related work experience may be substituted in lieu of educational qualifications.

Note: This position description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The university has the right to revise this position description at any time. This position description is not be construed as a contract for employment.

Expected Pay Range: $50,000 to $60,000

Employment type

• Part-time

Job function

• Education and Training

Industries

• Online Audio and Video Media

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