Associate Office Manager

Associate Office Manager Roman Health Pharmacy Llc São Paulo, Brasil Job Overview At PPRO, our mission is to simplify access to local payment methods and our vision is to enable the sale of goods and services to anyone in the world using their preferred way to pay. We empower partners such as Ant Group, PayPal and Stripe to access new markets, connect with more customers, and accelerate their growth. Our strength lies in our diverse global team with 50+ nationalities and 10+ international locations - all united around one goal: to deliver the best possible products and services to our partners and customers. While our company mission is to keep innovating global commerce, our internal mission is to #chooseaction, #beopen, #thinkcustomer, #gofurther and #wintogether. The Purpose We are seeking a proactive and highly organized Associate Office Manager to support our daily operations in the São Paulo office and provide remote assistance to our Argentina office. This is a permanent, full-time on-site position, playing a key role in ensuring that all administrative routines, supplier relationships, and office operations run smoothly and efficiently. Responsibilities Operate daily office administration, ensuring supplies, contracts, payments, internal events, and employee onboarding are managed. Maintain a pleasant workplace by collaborating with departments and ensuring compliance with corporate procedures. Ensure office operations and procedures are organized, and monitor correspondences. Manage suppliers and service providers related to office maintenance. Manage internal consumption items such as office material, coffee, stationery, cleaning items, etc. Monitor invoices and payment orders, ensuring timely submission for approval and processing. Organise monthly corporate events for teams in Brazil and Argentina to promote engagement and culture. Plan and execute institutional and strategic events such as CEO receptions and visits from global leadership, coordinating all logistics and operational details. Manage event budgets for Brazil and Argentina, ensuring efficient allocation of resources and cost optimisation. Lead cost‑reduction initiatives within the administrative area, implementing more efficient solutions that generate operational savings. Oversee internal communication related to administrative and operational topics, ensuring employees are informed about office matters such as maintenance, events, and day‑to‑day updates. Develop and implement office policies and promote activities that enhance operational procedures. Qualifications Previous experience in administrative operations. Strong planning, organization, and time management skills. Effective communication with stakeholders. Strong attention to detail and prioritisation ability. Proactive and eager to learn. English proficiency is desirable. Benefits Hybrid working: 3 days per week on site expectation. 30‑day holiday allowance plus work‑from‑abroad policy for up to 30 days per year. Learning and Development: 3,000 BRL annual budget for professional growth, leadership cafés, on‑the‑job training, and other opportunities. Insurance coverage: life, health, dental and travel insurance. Meal vouchers: BRL 54 per day, with options for meal allowance, supermarket voucher or both. Enhanced family leave. Transportation voucher. Gym membership contribution. Discounts at restaurants, stores, events via New Value (Deals & Coupon Platform). Mental Health Platform access to therapy, courses, guided meditations, and more. SESC: education, health, culture and recreational programs, social assistance. Pet‑friendly office. Our Principles We get things done: courageous, ownership, decision‑making. We act with trust and integrity: listen first, challenge respectfully. Leverage diverse perspectives, offer honest feedback, assume positive intent. We put the customer first: laser focus on outstanding outcomes. We make things better: continuously improving, exploring new ideas. We work as a team: collaborate closely, value team success over individual. #J-18808-Ljbffr