Executive Director Assistant

Are you ready to take on a dynamic role that goes beyond basic support? As an Executive Director Assistant, you'll have the opportunity to assist multiple Senior Managers and provide comprehensive departmental support. Your responsibilities will include scheduling meetings, managing documentation, and establishing systems for efficient daily operations. You may also oversee third-party activities and allocate resources as needed. Are you up for the challenge? Accountabilities Responds on behalf of the VP to different stakeholders maintaining high professional standards whilst meeting conflicting needs Responds to more complex or escalated enquiries from other PA/secretarial staff Accesses the email accounts of Senior Managers supported to schedule their appointments and answer or redirect routine from internal or external sources Accurately transcribes, types, formats, and proofreads a wide variety of material (for example correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics, and spreadsheet software. May complete in own language and English. Uses desktop publishing software to design more complex documents to support the work of the department they support Provides specialist project-based administrative support when required Coordinates internal and external meetings/conferences so that they run smoothly, including scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available Performs other administrative tasks using independent judgment and discretion Prepares documents, presentation materials, and official information releases and distributes them to required stakeholders Coaches and mentors less experienced secretarial help desk staff to help them resolve problems Plans, organizes, and schedules own workload through system maintenance so that all activities are completed accurately and on time Essential Skills Bacharel Degreed Fluent English Prior Personal Assistant Experience; Good communication skills;Competent in the use of relevant office equipment and systems; Experience of a variety of software/systems; Written and spoken communications; Customer Service Skills Desirable Skills Relevant vocational qualifications or equivalent experience Team management skills Spanish language AstraZeneca offers a vibrant environment where ambition is fueled and groundbreaking ideas are encouraged. Our expanding BioPharmaceuticals pipeline is at the forefront of innovation, responding to the evolving needs of patients and healthcare professionals. We are committed to making a difference by harnessing science with technology and connecting the healthcare ecosystem. With a focus on patient care, we strive to enhance lives globally through continuous learning and collaboration. Ready to make your mark? Apply now and be part of a team that's redefining the future Date Posted 13-nov-2025 Closing Date 24-nov-2025 AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work is. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements. #J-18808-Ljbffr