Senior Project Manager

POSITION DESCRIPTION

TITLE:
Senior Project Manager

DEPARTMENT:
Project Management

REPORTS TO:
VP of East Coast Engineering

FLSA:
Exempt, Full-Time

WORK SCHEDULE:
M-F 8AM to 5PM

TRAVEL REQUIRED:
Up to 20%

LOCATION:
Bethlehem, Pennsylvania

MANAGEMENT:
No

EEO:
First/Mid Offs & Mgrs

JOB FAMILY:
First/Mid Offs & Mgrs

A Little About Us: ZAP is a full-service engineering, design, and construction management firm servicing the oil & gas, heavy industrial, mining, and manufacturing sectors. From our Bethlehem, Pennsylvania office, we execute projects across North America spanning from California to Florida and Canada down to Mexico. Our projects range in size from simple engineering studies or maintenance repairs to full-scale design of large facilities. ZAP operates at a fast pace while providing a team-centric approach to our work.

About your role:
This is a hands-on, full-time position with day-to-day duties that includes overseeing, coordinating, and managing the project execution of engineering and construction projects.

Essential Duties and Major Responsibilities

• Proposal process management
  • Assists the business development team with scoping projects for proposals.
  • Manages the proposal process for engineering and small construction projects.
  • Maintains relationships with client project managers.
  • Prepares scopes of work for subcontractors.
  • Develops project budgets.
• Client communication and management
  • Manages client expectations for deliverables, schedule, and budget, in addition to managing work to the proposed scope to ensure budget goals are met.
  • Provides project leadership with clients in meetings and communication, as well as maintains relationships with clients and other external stakeholders.
  • Handles client billing and collection.
  • Escalates issues with management / sales team to solve problems.
  • Leads schedule discussions to ensure client objectives are met.
  • Negotiates change requests and budget deviations for scope change.
• Internal team management & supervision
  • Manages internal resources to complete deliverables on time and budget and manages cost estimate management including planning, organization, and review.
  • Oversees deliverable quality assurance process, as well as deliverable workflow and planning.
  • Fosters relationships with the team and internal management, as well as maintains relationships with directors and management.
  • Manages procurements for equipment, material, and services.
  • Facilitates communication with the team and other stakeholders.
  • Leads internal meetings for coordination and planning the work.
  • Provides project leadership with the internal team.
• Project Reporting
  • Manages accounting and internal reporting tasks, assists the team with earned value management reporting and provides weekly status report review and editing with input from the team.
  • Escalates issues with management to facilitate problem solving.
  • Monthly project reporting for larger and more complex Engineering, Procurement and Construction (EPC) projects.
• External stakeholder communication and management
  • Manages vendor, contractor, permitting jurisdiction, and other external stakeholder communications.
  • Maintains contractor interface during construction bidding, as well as manages the vendor/supplier relationship during bidding.
• Assist with other duties as assigned.

Benefits:

• Medical Insurance
• Dental insurance
• Vision Insurance
• 401(k)
• Accrued PTO
• Short-Term and Long-Term Disability
• Basic Life / AD&D
• Voluntary Life / AD&D
• Employee Assistance Program (EAP)
• Aflac

Education:

• Bachelors degree or equivalent experience required. Preferably an Engineering degree in Chemical, Mechanical, Structural or Electrical Engineering.
• Project Management Professional, required or Professional Engineering License, preferred.

Type of Experience Needed to be Successful:

• Minimum of 7-years relevant experience in technical project management or comparable technical leadership position required (10-years preferred).

Specialized Skills:

• Advanced communication (written, verbal and presentation) skills, to deliver complex information effectively and align people with the needs of the project/team.
• Advanced problem-solving skills, to be able to manage complex situations with multiple layers and resolve to solution anticipating needs now and into the future.
• Advanced awareness of workflow, and project tradeoffs to make decisions based on needs now and into the future.
• Advanced leadership skills with experience leading large or technical teams through complex deliverables.
• Expert user of technology and software required to execute daily tasks.
• Project scheduling software knowledge / scheduling techniques, MS Office Suite, Navisworks.
• Creates a strategy for building relationships with the team, clients, and stakeholders.
• Must have a valid, active drivers license and ability to maintain a good driving record.

Supervisory Expectations:

• The position has immediate oversight of team members most of the time performing the same or directly related work as those the position leads.

Independence of Action:

• Results are defined and existing practices are used as guidelines to determine specific work methods and conducts work activities independently; supervisor/manager is available to resolve problems.

Physical Demands and Work Environment:

• The work environment is the typical office environment. The employee must complete their work satisfactorily in an environment where there are significant distractions, including staff, clients, and vendors walking through and conversing, telephones ringing, conversations carrying over, loud noises, and interruptions to answer questions from others.
• The physical demands described here represent those that an employee must meet to successfully perform the essential functions of this job. In many cases, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to talk or hear. The employee is occasionally required to stand, walk, reach with hands and arms, and stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 25 pounds and should do so in a sound and safe manner. This job's specific vision abilities include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Core Competencies:

• Oral Communication and Written Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; writes clearly and informatively; Edits work for spelling and grammar; Able to read and interpret written information. Ability to communicate with clients or customers.
• Teamwork - Balances team and individual responsibilities; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed. Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting.
• Reasoning and Problem Solving - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems, identify complex problems, and review related information to develop and evaluate options and implement solutions.
• Judgement - Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; Includes appropriate people in decision-making process; makes timely decisions.
• Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.
• Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
• Detail Oriented - Consistently checks and rechecks work product for accuracy. Able to manage multiple tasks while accurately performing essential job functions. Prepares accurate and thorough reports, emails, and data as required by the position.