Cashflow & Invoicing Assistant

3 days ago Be among the first 25 applicants About Darkroom Darkroom is a technology-driven growth marketing firm focused on growth‑stage consumer companies. Founded in 2017, we deploy a unique blend of senior human resources enriched by an agentic technology stack that enhances output, efficiency, and revenue generation for our clients. Our team has generated billions of dollars in trackable revenue across e‑commerce marketplace, direct‑to‑consumer, and social commerce programs. We accelerate results by developing high‑impact digital strategies that unlock revenue growth, transform marketing operations, and prioritize profitability. Recognized by Inc. 5000, Forbes 30 Under 30, and Forbes 30 Under 30 for our founders. The Role The Cashflow Analyst will support the Junior Manager in managing monthly invoicing, client payments, and cashflow tracking. This fully remote role supports a team in EST time zone. What You’ll Do Invoice preparation: collaborate with the Junior Manager to prepare and review the monthly invoice sheet for all clients. Ensure invoice details (amounts, due dates, client information) are accurate before submission. Send finalized invoices through QuickBooks each billing cycle and track successful delivery. Run ACH payments in QuickBooks as payments become due and maintain accurate records of all received payments. Monitor client accounts to ensure timely payments and immediately notify the Junior Manager of late or missed payments. Assist in drafting payment reminders when needed. Provide daily updates on invoicing status, outstanding payments, and general cashflow overview. Qualifications 2–3 years of finance, accounting, bookkeeping, or other relevant roles. Experience working independently or on smaller and nimble finance teams. Experience working with marketing services or agencies or a service‑based industry is a plus. Intimately familiar with tools such as QuickBooks Online, Bill.com, Ramp.com, Excel, etc. Excellent verbal and written communication, with the ability to effectively and confidently communicate with external and internal stakeholders. A self‑starter who enjoys working within a close‑knit team environment. Possesses superior organizational skills, attention to detail, sound judgment, tact, initiative, drive, and takes ownership of the role. Working at Darkroom Remote‑first culture with hubs in the Bay Area, New York, Philly, Lisbon, Sao Paulo, and Barcelona. Parental leave benefits are flexible. Endless opportunities for growth through cross‑functional collaboration. Autonomy with accountability, truth over comfort, and outcomes over optics. If you want to build and win alongside some of the smartest people in the business, you’ll thrive here. Equal Opportunity Statement Darkroom is an equal opportunity workplace—we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national orientation, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. #J-18808-Ljbffr