PERMANENT_AO V_ADOF5-13-2014_AS_REPUBLICATION

ADMINISTRATIVE OFFICER V (REPUBLICATION) Item Number: OSEC-DSWDB-ADOF Compensation: SG 18 (Php 49,015.00) Place of Assignment: DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City. Place of Examination and Interview: DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City. Administrative Service CSC-PRESCRIBED QUALIFICATION STANDARDS Education: Bachelor’s degree relevant to the job Training: Eight (8) hours of Relevant Training Experience: Two (2) years of relevant Experience Eligibility: Career Service Professional/Second (2nd) Level Eligibility PREFERRED QUALIFICATION STANDARDS Education: Bachelor’s degree relevant to the job Training: Sixteen (16) hours of Relevant Trainings Experience: Three (3) years of relevant Experience Eligibility: Career Service Professional/Second (2nd) Level Eligibility FUNCTIONS AND RESPONSIBILITIES Ensure that the conduct of Pre‑Procurement Conferences, Pre‑Bid Conferences, Bid Openings and other related procurement activities of the DSWD BACs are in accordance with the provisions of RA 9184 and its IRR, as well as the procurement guidelines of IFIs, if applicable, by posting invitation to Bid (ITB)/Request for Expression of Interest (REI) and bidding documents in the Philippine Government Electronic Procurement System (PhilGEPS) and DSWD websites and in conspicuous places at the Department premises and ensuring advertisement in the newspaper of general national circulation, when applicable; organizing and making necessary arrangements for BAC meetings and conferences; preparing and issuing time‑necessary Supplemental/Bid Bulletins; assisting the BAC, Technical Working Group (TWG) during bid evaluation and post‑qualification; preparing procurement correspondences and resolutions for the BAC; assisting the BAC in the management of the procurement process. Ensure that all procurement documents are in accordance with the prescribed templates and forms by reviewing and finalizing bidding documents for posting, distribution and sale to prospective bidders; monitoring procurement activities and milestones using the Procurement Monitoring Report (PMR) and the Agency Procurement Compliance and Performance Indicators (APCPI); preparing and submitting periodic reports to the BAC Secretariat Head and the BAC Chairperson, including other oversight agencies/authorities (e.g. World Bank, Asian Development Bank, Government Procurement Policy Board – Technical Support Office, etc.). Assist the BAC in the preparation of recommendations or resolutions to respond to motion for reconsideration (MR) through research and study of existing laws, guidelines and issuances. Post Notice of Award, Notices to Proceed and Contracts, and any other procurement related documents at the PhilGEPS and DSWD websites. Prepare office communications, correspondences, and reports as may be required by the BAC, the PS Director, and/or other oversight agencies. Provide assistance to End‑Users and other stakeholders in the area of the BAC‑related concerns. Perform other duties and responsibilities as may be assigned by the PMD Chief or the AS‑PMD Director. JOB OUTPUTS Bidding Documents Supplemental/Bid Bulletins BAC Resolutions Notice of Award Letter Reply to Motion for Reconsideration Proof of Posting of Invitations and/or Awards Minutes of Meeting Periodic Reports CRITERIA FOR EVALUATION Education: 25% Training: 10% Experience: 25% IQT: 10% Technical Exam: 15%Interview: 10% Performance Review: 5% Total : 100% INITIAL SHORTLISTING Obtain 75% of the maximum total score or 45 points in Education, Training, and Experience (ETE). FINAL SHORTLISTING Top five (5) highest ratings but overall rating should not be less than 80%. When two or more vacant positions with the same title and Salary Grade are published at the same time, and there is only one longlist of applicants provided by HRMDS, additional two applicants for every Regular Position will be added on top of the five highest rating. All additional shortlisted positions meet the 80% cut off. APPLY NOW Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service; Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport‑sized picture and thumbmark and Work Experience Sheet. The forms can be downloaded from the provided link; Authenticated or photocopy of Transcript of Record and/or Diploma; Authenticated or photocopy of Certificate of Grades for Master’s Degree earned units, if applicable; Certificates of relevant trainings and seminars attended; Certificates of Employment (COE); note: for internal applicants except Contract of Service (COS) workers, COE is no longer required; for DSWD COS workers and external applicants from public or private sectors, COE signed by the Human Resource Management Officer or authorized representative is required; Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable); Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance; Authenticated or photocopy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID or proof of payment or schedule of appointment for the PRC/IBP renewal license; Performance Rating in the last rating period or its equivalent, as may be applicable. For those applicants from the public sector vying for promotion, a performance rating is required; for internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF); for external applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. All documents must be combined in a single PDF file not exceeding 100 MB and uploaded on or before November 8, 2024. REMINDERS Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, find the appropriate JAF for each position and submit separate applications/documents for each. Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via email. STEP‑BY‑STEP GUIDE IN APPLYING FOR DSWD JOB VACANCIES All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity. DATA PRIVACY POLICY All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule. #J-18808-Ljbffr