Programme Administrator

**About Us**Inspire is committed to transparency, accountability, and innovation. Our governance ensures integrity in all decisions, while financial management maximizes our impact. With our dedicated team and generous supporters, we’re creating a world where everyone with different abilities can thrive.**General Scope and Purpose of Position**We are currently looking for a Programme Administrator to join our team on a part-time basis (20-hour week). Our Programme Administrator shall be responsible for the efficiency within the administration whilst assisting the managers and leads in maintaining a smooth running of the programme. The Administrator shall be a supporting role to the programme Manager and Team Leaders.**Duties & responsibilities**- Handle the requests in relation to payroll preparation including absence requests.- Update the daily timetable with any revisions as required.- Oversee the inputting of KPIs on a weekly basis and ensure they are up-to-date and submitted in a timely manner at end of month.- Process requests submitted from colleagues within the programme and submit respective purchase orders. This includes: maintaining records of the programme's stock items, consumption and requirements; first aid kits, etc.- Responsible for the expenses in relation to the running of the programmes and in handling the right distribution of such purchases amongst team members.- Deal with the administrative task of petty cash and ensure all necessary documentation is obtained and maintained.- Handle the logistics of the day-to-day smooth running of any transport related service, escalating any urgent matters to the Programme Manager; etc., when applicable.- Schedule meetings, conferences, interviews or other ad hoc meetings as might be required from time to time including, sending invites and coordinating any changes required.- Maintain the client portal and any other platforms and files as required, including the upload of documentation and newsletter and also support parents with any difficulties.- Get familiarized with the parents and service users within the programmes.- Handle the day-to-day administration needs such as sending letters and invites to parents, creating and publishing dashboard updates, obtaining the necessary forms, such as attendance agreement, consent forms, etc.- Drafting communications, meeting minutes and others as required.- Handle the documentation for any volunteers/interns or other such placements within the assigned programme.**Core skills & qualities**- Diploma certificate in office administration or equivalent will be considered as an advantage;- Excellent organizational and time management skills;- Proficiency in English language (both spoken & written). Proficiency in both Maltese & English language will be considered as an asset.- Available to work in the afternoons (between 14:30 & 18:30)**Why work with Inspire?**At Inspire, we prioritize the mental health and wellbeing of our employees. In addition to a competitive salary, commensurate to experience, we offer the below:- Ten additional days of recess leave, calculated pro-rata (utilized during the months of August & December).- Mental Wellbeing Programme.- Study leave as per organisation policy.- Cloudigo Premium.- Inspire Employee Scholarship Programme.- The opportunity to shape and change processes.