FF&E Procurement

FF&E Procurement & Purchasing Junior Manager This position will work closely with Interior Designers and the Senior FF&E Procurement Manager to maintain FF&E budgets, project procurement, supply chain, logistics, and project installations. Orchestrate relationships with top‑tier suppliers/manufacturers and spearhead cost‑effective procurement strategies tailored to the unique demands of our UTOPIA LIVING operations. In general, be responsible for ordering, administration, and supply procurement of the FF&E, OS&E, design and supply within the team. Ensure that orders are made on time, within budget, and in the most efficient manner, keeping the Finance Department informed of all necessary compliance. At a glance FF&E/Fit Out Budgets and Cost Planning Tendering and Market Research Contracts and Purchase Order Management Payment Forecast and Cost Control Logistics, Delivery, Installation, and Handover You will Collaborate with the Sr. FF&E Procurement Manager, Architects, and Senior FF&E/Interior Designer to ascertain the timeline, budget, and deadlines of the project. Assist the FF&E/Interior Designer with sourcing all the information necessary to complete the detailed specification document. Work with the design team to build the initial procurement schedule based on the review of layouts, renderings & specifications of the project. Compile the procurement budget and coordinate all documentation ensuring all document standards are met. Organize the purchasing schedule, liaising with the Sr. Procurement and Project Managers to ensure all project milestones are reached. Work closely with the Finance team to raise funding requests, produce purchase orders, and pay pro‑forma invoices in a timely manner. Receive, approve, and pass invoices for payment and log on the procurement schedule. Liaise with suppliers across the globe to obtain quotes and discuss terms of service. Work within set budgets and timeframes, ensuring items meet the required specification and can be delivered on time. Liaise with internal teams and contractors to organize FF&E logistics and installation. Conduct quality control. Ensure all supplier contacts are up to date. Carry out existing supplier reviews & new supplier visits to provide an approved supplier list for projects. Maintain accurate procurement & budget records & collate information for a weekly procurement review. Requirements Bachelor's Degree in Interior Design, Architecture, Supply Chain, or Logistics, preferably a Master’s degree in any of the above. Project Management degree (Master’s or equivalent) is a plus. Minimum of 3 years experience within a procurement agency or design studio in a similar role. Advanced/fluent in English and Portuguese – required. Experience dealing with global projects and suppliers – markets across Europe, Brazil, DR, and Latin America are advantageous. Experience in establishing and executing new processes. Experience in preparing O&M Manuals for hospitality projects. Benefits Salary and benefits are competitive and based on candidate experience. Note: Please submit your CV in English. Seniority Level Mid‑Senior level Employment Type Full‑time Job Function Design #J-18808-Ljbffr