Project Coordinator

Heidrick & Struggles is the world's foremost advisor on executive leadership, driving superior client performance through premier human capital leadership advisory services.

We deliver value for our clients by leveraging unrivaled expertise to help organizations discover and enable outstanding leaders and teams. As a Project Coordinator in our Consulting Practice in Brazil, you will work with Senior Leadership, Executive Teams, and Boards, covering major national and multi-national companies across all industry sectors in Brazil and Latin America.

The Project Coordinator role is responsible for project coordination and performing various administrative functions for multiple client accounts/projects. You will partner with Project Managers, Principals, and Partners to assist in the execution of various deliverables and management of engagements. The location of the role is in São Paulo or Rio de Janeiro.

• Owning the full lifecycle management of smaller internal projects or client engagements overseen by a Project Manager
• Building and managing a project plan tracking work in progress with the account team
• Providing administrative and technical support to client teams (e.g., travel, expenses)
• Planning client & internal meetings, calls, and events, including organizing complex calendars
• Managing day-to-day operational aspects of assigned engagements, including project and financial reporting
• Escalating issues appropriately
• Providing engagement coordination for multiple client accounts/engagements
• Managing engagement administrative and survey/assessment support tasks
• Formatting, creating, and assembling engagement documents/media

• Supporting Project Manager/Leader in the setup of PMO
• Supporting the delivery of larger engagements
• Working with the team to ensure quality of deliverables
• Collaborating with other business functions and appropriately delegating activities
• Assisting with the training of new hires as appropriate

• Developing relationships with team, other internal functions, and clients
• Looking for opportunities to enhance Project Management processes
• Contributing to the creation of proposals with guidance and a defined scope set by the prospect lead

• Using a variety of software tools to administer and support client delivery
• Understanding systems including Latitude, Kimble, PeopleSoft, and Culture Connect as well as Word, Excel, and PowerPoint
• Understanding and administering engagement profit and loss
• Understanding and appropriately using business templates and branding
• Championing Project Management processes or tools
• Understanding and appropriately delivering Stakeholder management

• Minimum of 2-3 years' experience in a similar corporate environment role
• Ability to communicate, both verbally and in writing, in English and Portuguese
• Excellent attention to detail as well as organizational, planning, and time management skills; proficient at meeting deadlines, including tight deadlines and working on multiple projects in a fast-paced and challenging environment
• Proven record in delivering successful projects, without close supervision; excellent administrative and organizational skills

• Undergraduate degree preferred
• Knowledge of project management methodologies and the ability to create project plans with some support for internal or client projects/engagements
• Excellent client service skills: clear communication, knowledge of all products and services, responsive to all needs, ability to troubleshoot with some support
• Flexible with a 'can do' attitude and passion for delivery
• Pro-active and logical thinking with creative and collaborative problem-solving ability
• Good communication, negotiation, and numerical skills
• Aptitude to work well with others and delegate as appropriate
• Proficient in Excel, PowerPoint, Word, Outlook, and Project Management software
• Excellent stakeholder management skills at all levels