Office Manager

**JOB DESCRIPTION - **Office Manager**:
The Office of the CEO has an opening for an Office Manager to join their team.
The successful incumbent will be responsible for, but not limited to, the following deliverables:
**Executive Management**
- Management of Executive diaries and scheduling of meetings
- Management of senior executive’s personal needs including purchasing, catering, appointments, gift purchases, travel, and other administrative tasks.
**Admin**
- All administrative tasks for the Office of the CEO
- Dealing with correspondence, complaints, and queries at all levels including senior executive and ministerial levels
- Preparing letters, presentations, and reports
- Ad hoc support to Director team
**Procurement & Finance**
- Procurement of marketing material and corporate gifts according to internal procurement policy
- Negotiation of pricing to ensure costs are kept to a minimum
- Management of stock
- Personal purchasing and expense reconciling for Executive Management Drivers
- Allocation of tasks and duties to company drivers
- Manage schedule and whereabouts of drivers and company vehicles
- Performance Management of company drivers
- Management of company vehicles in terms of maintenance, upkeep, tracking, etc.
**Reception**
- Performance management of Reception
- Ensure Reception has class schedules and event information timeously Student Accommodation
- Management of the International student accommodation including rental payments, inspections, etc.
- Negotiation of accommodation pricing
- Management of International student medical aids
**Travel**
- Book flights, car hire, accommodation for local and international travel for management and facilitators
- Arrange transport to and from airport for all travelers
**IT**
- Escalation of IT issues
- Setting up of Zoom/MS Teams meetings for Executive Management
**Reg Café**
- Liaising with Reg Café Management to ensure smooth running
- Reconciling of Reg Café accounts monthly and debt collection
- Assist with approval of menus for events and other functions
**Facilities**
- Liaising with Facilities Manager to ensure effective management of office and campus
- Liaising with Building Manager to ensure service levels are met
- Ensuring bathrooms are cleaning and maintained effectively
- Liaising with Facilities Manager to ensure setup for classes and events is done effectively
- Working with Facilities and HR to ensure COVID regulations are adhered to
- Working with Facilities and HR to ensure H&S regulations are adhered to
**Applicant must have the following**:
**Skills**
- At least 5 years’ experience in a similar role
- Own driver’s license and own transport required
- Available after hours, on public holidays and on-weekends to service the executives and meet organisational requirements
- Preferably lives within close proximity to the office
- Own driver’s license and own transport required
- Trustworthy
- Excellent interpersonal skills
- Team building skills
- Analytical and problem-solving skills
- Negotiation skills
- Strong decision-making skills
- Effective verbal and written communication skills at a senior executive and ministerial level
- Attention to detail with extremely high level of accuracy
- Time management skills
- Conflict management skills
- Execution with a sense of urgency
**Key Qualities**
- Must be extremely organized and methodical
- Must be hardworking and reliable
- Must be able to work well under pressure and meet strict deadlines
- Must be able to handle stress well
- Must be able to multi-task
Applications close on the **30th of June 2021,** COB.
as unsuccessful.

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