Audio Content Specialist

Podcast Production Manager We are seeking a highly organized and detail-oriented Podcast Producer to manage the full production workflow of our weekly interview podcast. This role involves managing guest communication, scheduling, episode preparation, editorial coordination, and project management from pre-production through publishing. The ideal candidate will be able to communicate professionally, manage multiple moving pieces, and maintain a calm, supportive tone consistent with our brand. Responsibilities: Manage all communication with guests from initial outreach to post-episode follow-up. Schedule interviews, send confirmations/reminders, and provide prep materials. Collect bios, headshots, books, links, and required release forms. Draft guest outreach emails and pitch new guests aligned with upcoming content themes. Maintain guest pipeline, schedules, and assets in Notion/Google Drive. Episode Planning & Production: Prepare episode briefs and host prep sheets. Attend live recordings (optional but preferred) to track timestamps and notes. Review raw audio/video and provide clear, detailed edit notes to the editor. Restructure episodes when needed for clarity, flow, and narrative arc. Collaborate on episode titles, angles, hooks, and story direction. Choose main promotional clips and quotes for social content. Editing Coordination: Send the editor cut notes that are clear, accurate, and time-stamped. Review first edit, request revisions, and ensure quality before publishing. Ensure the final episode reflects brand voice, pacing, clarity, and guest experience. Publishing & Show Management: Write compelling show notes, descriptions, summaries, and timestamps. Prepare publishing assets (titles, tags, categories, episode artwork if needed). Upload weekly episodes to our hosting platform. Track episode performance metrics and maintain publishing calendar. Marketing & Promotion Support: Coordinate with the social media team to deliver clips, quotes, and captions. Identify promotional opportunities through guests' audiences. Support the creation of audiograms, reels, and short-form content briefs. Monetization & Growth: Assist in creating sponsorship decks and packages. Research relevant brand partners to pitch. Coordinate guest cross-promotion to increase downloads. Identify podcast swaps and collaboration opportunities. Track growth trends and propose strategies to expand reach. Host & Media Outreach: Research aligned podcasts across wellness, entrepreneurship, marketing, leadership, mental health, women's health, lifestyle medicine, and business growth. Create a list of high-quality podcasts suitable for Riley as a guest. Draft personalized podcast pitches in Riley's voice. Send and manage outreach emails to podcast hosts and producers. Track outreach, follow-ups, and confirmed appearances in Notion or a CRM. Coordinate scheduling, prep materials, and talking points. Prepare Riley with a one-sheet, interview brief, and relevant episodes of the host. Identify opportunities for backlinks, newsletter swaps, and co-marketing. Track results and optimize pitches based on acceptance rates. Requirements: 2+ years experience as a Podcast Producer, Podcast Manager, or similar. Experience working with audio/video editors. Strong writing and communication skills. Ability to review episodes and give editorial direction. Experience managing guests and scheduling interviews. Familiarity with publishing platforms. Strong organizational skills with tools like Notion, Trello, Asana, or Airtable. Comfortable coordinating social media assets. Ability to work in US time zones when needed.