Programme Assistant

Programme Assistant - Women’s Economic Empowerment Thematic Area

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

This position is for a 6-month contract.

I. Position Information

Job Title: Programme Assistant Women’s Economic Empowerment Thematic Area

Reports to (Title/Level): Project Manager Women’s Economic Empowerment Thematic Area (SB4/2) with matrix supervision of the Portfolio Manager/Head of Women’s Economic Empowerment Thematic Area (NOB)

Contract Modality: Service Contract (SC)

Duties and Responsibilities

II. Organizational Context

UN Women works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The UN Women Country Programme in Brazil focuses on three key areas:

1. Women lead, participate in, and benefit equally from governance systems.
2. Women have income security, decent work, and economic autonomy.
3. All women and girls live a life free from all forms of violence.

Under the overall guidance of the Portfolio Manager/Head of Women’s Economic Empowerment Thematic Area, the Programme Assistant reports to the Project Manager with matrix supervision of the Head of WEE Thematic Area. The Programme Assistant works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Assistant provides programme, administrative, and logistical assistance to the team for smooth programme implementation.

III. Key Functions and Accountabilities

1. Provide administrative and logistical support to the formulation and management of programmes:
   • Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;
   • Provide administrative support to the executing agencies/responsible parties on routine delivery and reporting of programme supported activities and finances;
   • Provide administrative support for the audit of programmes/projects and support implementation of audit recommendations;
   • Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches, and position papers, in collaboration with the Programme team.
2. Provide administrative support to the financial management of the Programme Unit:
   • Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
   • Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms;
   • Create requisitions in Quantum system for development projects; register good receipts in Quantum system.
3. Provide administrative support to the Programme Unit:
   • Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
   • Make travel arrangements for the Programme Team, including travel requisitions and claims;
   • Draft minutes in meetings, as delegated;
   • Assemble briefing materials and prepare PowerPoint and other presentations, in collaboration with the Programme team;
   • Organize and coordinate filing of documents; maintain mailing lists.
4. Provide administrative support to resource mobilization:
   • Organize, compile, and process documentation and information from donors and programme team as inputs to various databases and documents.
5. Facilitation of knowledge building and knowledge sharing:
   • Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.
6. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Supervisory/Managerial Responsibilities: The incumbent is not expected to supervise personnel.

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Ability to create, edit and present information in clear and presentable formats;
• Ability to manage data, documents, correspondence and reports information and workflow;
• Good financial and budgeting skills;

Required Skills and Experience

V. Recruitment Qualifications

Education and Certification:

• Bachelor’s degree in Business or Public Administration or related field or an additional 3 years of relevant professional experience to the post beyond the requirement is required.

Experience:

• At least 5 years of progressively responsible experience in administrative or programme management/support;
• Experience in working in a computer environment using multiple office software packages is required;
• Experience in the use of ERP systems, preferably Oracle Cloud is desirable;
• Experience in supporting a team is desirable.

Languages:

• Fluency in English and Portuguese is required.

Diversity and Inclusion
At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided based on qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks.

#J-18808-Ljbffr

---