Operations Assistant

*Please make sure to submit your resume in English, it will not be accepted otherwise.

**The interview process will also be conducted in English.

About Us:

Smart Age Solutions is a Digital Marketing agency located in New York with a branch in Rio de Janeiro. We are looking for new talents in Brazil who would like to build a career at an American Company

Here at Smart Age, we offer a wide range of results-driven services and don’t settle for less-than-optimum quality. Smart Age is the only Google Premier Partner and META Preferred Partner in the jewelry industry. To maximize conversions, we create precise, fully customizable strategies across Google Search, Social Media, SEO, Retargeting, Display, and Email Marketing. Our team of industry experts helps businesses succeed in an increasingly digital world by using practices and platforms that deliver results today while planning for what’s coming tomorrow.

We are seeking a highly organized and detail-oriented Operations Assistant to join our team. The ideal candidate will support our daily operations, ensuring efficiency and accuracy across various functions. This position requires fluency in English (both verbal and written), proficiency in Excel and Google Sheets, and experience working with the finance team. Experience with HubSpot is also essential. If you are someone who thrives in a fast-paced environment and has a passion for operations and finance, we encourage you to apply.

Requirements

• Fluency in English: Excellent verbal and written communication skills.
• Proficiency in Excel and Google Sheets: Strong ability to manage and analyze data.
• Finance Experience: Prior experience working with financial data, budgeting, and reporting.
• Familiarity with HubSpot: Comfortable navigating and using HubSpot for various tasks.
• Organizational Skills: Exceptional attention to detail and ability to manage multiple tasks simultaneously.
• Problem-Solving Ability: Strong analytical and problem-solving skills to identify and address operational challenges.
• Teamwork: Ability to collaborate effectively with different departments.

Responsibilities

• Data Management: Maintain and update spreadsheets, ensuring accuracy in financial records and operational data.
• Financial Support: Assist in budgeting, financial reporting, and expense tracking to support the finance team.
• HubSpot Management: Use HubSpot for managing customer relationships, tracking sales activities, and generating reports.
• Operational Support: Provide general administrative and operational support to ensure smooth day-to-day functions.
• Reporting: Prepare regular reports on operational and financial metrics for management review.
• Communication: Liaise with different departments to coordinate operations and address any issues that arise.
• Process Improvement: Identify opportunities to streamline processes and improve efficiency within the team.

If you are a strategic thinker with a passion for digital marketing and a proven track record of success, we would love to hear from you.

Join us in building a brighter digital future