Remote Sales Project Coordinator Position

3 semanas atrás

Rio de Janeiro RJ, Brasil beBeeSales Tempo inteiro

Project Coordination Role We are seeking a highly organised and proactive Sales Project Coordinator to support our sales team from start to finish. The role ensures seamless project flow by managing communication, documentation, scheduling, and follow-ups while supporting both clients and internal teams. Sales Support & Opportunity Management: Assist sales representatives by coordinating all project details from inquiry to proposal; Prepare quotes, proposals, supporting documents, and client communications; Review project scopes to ensure clarity, accuracy, and completeness; Track sales pipeline activities and follow-ups through CRM; Project Coordination & Scheduling: Develop project timelines, schedules, and task lists; Coordinate with operations, technicians, vendors, and subcontractors; Monitor project progress and proactively resolve delays; Ensure materials, equipment, and resources are prepared on time; Communication & Client Coordination: Provide clear updates to clients regarding project status, schedules, and next steps; Translate technical details into simple, understandable information; Maintain positive client relationships and support repeat business; Act as the communication link between sales, operations, vendors, and clients; Documentation & Organisation: Organise and maintain all project files, documentation, and communication history; Prepare change orders, reports, close-out packages, and audit-ready records; Establish quality and compliance standards; Financial & Administrative Support: Assist with budgeting, cost estimates, procurement, and tracking expenses; Review vendor pricing, purchase orders, and order confirmations; Support sales in controlling project profitability and margins; Risk Management & Problem Solving: Identify inconsistencies in scopes, drawings, or client requirements; Flag risks early and recommend solutions before issues impact the project; Resolve conflicts or misalignment between teams or contractors; Leadership & Ownership: Take initiative and make decisions independently when needed; Keep team members accountable for deadlines and deliverables; Maintain high-standard workflow with strong attention to detail; ]]>

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