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Administrative Assistant

4 semanas atrás

Curitiba, Paraná, Brasil Worktables Tempo inteiro

We are seeking a highly organized and detail-oriented Administrative Assistant to support our team onsite in Brazil. This role requires excellent communication skills, fluency in English (speaking, reading, and writing), and a strong aptitude for working with software tools. The ideal candidate will be comfortable interacting with customers, supporting internal teams, and ensuring smooth daily operations within our business.
Key Responsibilities

  • Provide day-to-day administrative and operational support to leadership and internal teams.
  • Communicate professionally with customers via phone, email, and in-person, in fluent English.
  • Manage and maintain schedules, appointments, and meeting logistics.
  • Prepare documents, presentations, and reports as needed.
  • Enter, update, and maintain data in various software platforms, including monday.com and related tools.
  • Support customer onboarding processes and respond to basic client inquiries.
  • Coordinate with different departments to ensure tasks and projects progress on schedule.
  • Perform general office duties such as filing, expense tracking, and record keeping.
Requirements
  • Fluent in English (speaking, reading, and writing).
  • Proven experience in administrative, executive assistant, or customer service roles.
  • Strong communication and interpersonal skills.
  • High level of software proficiency, including:
  • Project management tools (monday.com experience preferred).
  • Office suite applications (Google Workspace or Microsoft Office).
  • Ability to quickly learn and navigate new software platforms.
  • Excellent organizational and time management skills.
  • Proactive, resourceful, and able to work independently while collaborating effectively with the team.