Executive Assistant

About the job

About Phibro Animal Health Corporation

Phibro Animal Health Corporation is a publicly traded organization with a rich history spanning nearly 100 years of service. The Company is a global manufacturer of medicated feed additives, feed ingredients, advanced nutrition solutions, vaccines and specialty chemicals for various industrial markets. Phibro’s revenues are in excess of $820 million, and are supported by over 1500 employees worldwide.

The Executive Assistant based out of our BR - Campinas office.

Key Responsabilities

• Provide comprehensive administrative support to the Brazil & South America President, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Provide support to the Executive Committee for meetings agenda and travel reservations.
• Handle confidential information with the utmost discretion and integrity.
• Coordinate events ensuring all details are meticulously planned and executed.
• Manage and prioritise incoming communications, responding on behalf of the President as appropriate.
• Anticipate needs and proactively address them.
• Conduct daily briefings and review documents for the President, highlighting urgent issues.
• Coordinate with internal and external stakeholders, including senior management, to ensure timely action.
• Prepare reports and presentations for meetings, record and distribute minutes, and follow up on action items.
• Assist with the preparation and management of department budget and manage purchase requisitions process.
• Responsible for planning, organizing and leading internal events at the request of the President, or the Executive Committee.
• Ensuring the archiving and safekeeping (digital or physical) of certain documents generated by the presidency.
• Organizing and maintaining department/office files,
• Responsible for the governance of the Campinas corporate office.

Qualifications

• Bachelor's degree.
• Proficient in English and Spanish (written and verbal)
• Excellent communication, presentation, and facilitation skills.
• Ability to work collaboratively with cross-functional teams and stakeholders.