Assistente Executivo

Summary

Must be able to work USA EST hours (8AM-5PM EST) - NYC HOURS

APPLY HERE: https://www.upwork.com/freelance-jobs/apply/Executive-Assistant-Chief-Staff_~021965851509072762633/

We are seeking a highly organized, resourceful, and tech-savvy Executive Assistant to provide direct support to the Chief of Staff of a fast-growing, high-impact organization. This role goes far beyond calendar management—it requires a strategic partner who can anticipate needs, streamline workflows, manage sensitive information with discretion, and keep complex projects on track. The ideal candidate thrives in a fast-paced environment, adapts quickly to shifting priorities, and excels at coordinating across multiple stakeholders and workstreams. Key Responsibilities:

Executive Support & Prioritization:
· Manage an extremely active and dynamic calendar – coordinate internal and external meetings, and event commitments.

· Anticipate scheduling conflicts and proactively suggest solutions.

· Prepare the Chief of Staff for meetings with agendas, briefing materials, research, and follow-up tracking.

· Assist in project management and track deadlines to ensure timely completion of tasks.

Project & Operational Support:
· Track deadlines and deliverables across multiple strategic projects, ensuring follow-through and accountability.

· Support operational initiatives including event planning, philanthropic programs, strategic partnerships, and internal communications.

· Assist with creating and updating project trackers, dashboards, and meeting notes, ensuring accurate documentation and timely distribution.

Communication & Document Management:
· Draft, edit, and format high-quality documents, reports, presentations, and communications using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other collaboration tools (SharePoint, Asana, etc.).

· Conduct targeted research to support decision-making, strategic planning, and event preparation.

Event & Meeting Coordination:
· Coordinate logistics for high-profile meetings, internal events, and external engagements—including location booking, catering, AV, travel, and guest communications.

· Manage follow-up actions from meetings and ensure all stakeholders are aligned.

· Support special projects as needed and collaborate with team members.

Confidentiality & Discretion:
· Handle sensitive information with the utmost integrity and confidentiality.

· Maintain professionalism in all interactions with executives, staff, and external partners.

Qualifications:
· Proven experience as an executive administrative assistant or in a similar role.

· Fluent in English. Excellent verbal and written communication skills; able to craft professional correspondence and create polished presentations.

· Strong proficiency in Microsoft Word; experience with other Microsoft Office applications (SharePoint, Excel, PowerPoint, Outlook) is a plus.

· Excellent organizational skills with a keen attention to detail.

· Strong written and verbal communication skills.

· Ability to manage multiple tasks and prioritize effectively.

· Self-motivated and capable of working independently with minimal supervision.

· Experience with project management tools is a plus.

APPLY HERE: https://www.upwork.com/freelance-jobs/apply/Executive-Assistant-Chief-Staff_~021965851509072762633/

Formação Acadêmica:

Não informado

Salário:

5000

Cargo:

Outros

Empresa:

Serasa Experian

Gerenciamento de crédito, informações e análises financeiras.

Ramo:

Bancário