Special Projects And Executive Coordinator
2 semanas atrás
MADRE is an international women's human rights organization that works towards a world in which all people enjoy the fullest range of individual and collective human rights; in which resources are shared equitably and sustainably; in which women participate effectively in all aspects of society; and in which people have a meaningful say in decisions that affect their lives.
Job SummaryMADRE seeks a skilled Special Projects and Executive Coordinator to support the work of the Executive Director.The ideal candidate will have a deep commitment to MADRE's mission, the ability to prioritize and complete multiple tasks carefully and quickly, strong interpersonal skills, and the ability to manage complex situations with sound judgment and discretion.
The ideal candidate is responsible for providing executive support and serving as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive Director.
The ideal candidate will also serve as a liaison to the Board of Directors and senior management teams; organize and coordinate events and external relations efforts; and oversee special projects.
The ideal individual will have strong written and verbal communication skills, administrative and organizational skills, the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters.
Responsibilities includeAssistant to Executive Director Coordinate meetings, manage calendar, logistics and execution of teleconference callsArrange complex and detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetingsManage key relationships for the Executive Director with accuracy and efficiency, including managing correspondence, follow ups to meetings, and related itemsComplete a broad variety of administrative tasks for the Executive Director including: handling finances related to the Exec Dir; arranging and coordinating events, processing financesOffer technical assistance to Executive Director as needed, including trainings or capacity building around new systems and processesResponsible for answering phones, receiving guests and responding to general inquiriesBoard Support and Liaison Provide operational and technical support to ensure smooth running of three Board meetings per year including advance distribution of materialsWork closely with Executive Director to coordinate and advance all Board activities and to design and implement Board development strategy, including correspondence and identifying and researching prospective membersManage Board onboarding and build strong working relationships with all members to deepen Board engagementCoordinate all Board and Committee meetings, including a day-long Board strategic retreat, by developing agendas and meeting goals, supervising scheduling, preparing materials, and managing the day-of logisticsManage the progress of agenda items with the Board in between meetings, by scheduling calls, coordinating correspondence, and other related activities with the Board and Executive DirectorServe as the Executive Director's administrative liaison to Board of DirectorsAssist Board members as neededOperational Support across Institution Support the Executive Director, Deputy Director, and other Director-level staff with specific operational projects, including the drafting of policies for the organizationOther duties as assignedProgram Support Support programmatic work, for example, by conducting research, coordinating travel, drafting short staff program reports and other duties as assignedOther duties as assignedKey Qualifications3-5 years of experience with executive support, relationship management, or related rolesExcellent communication and interpersonal skills, including superior writing skills and the ability to effectively manage a variety of relationshipsStrong organizational skills with ability to juggle multiple tasks, set priorities, effectively manage time and meet deadlines, and proven ability to work under pressureExpertise in the content of MADRE's work and familiarity with the International Women's Human Rights movement and its allies preferredSalary range starts at $47,000 commensurate with skills and experience.
MADRE is an Equal Employment Opportunity employer.People of color, lesbian, gay, bisexual, transgender and intersex people, people with disabilities, and people of diverse cultural backgrounds are encouraged to apply.
We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion.To ApplySend a resume and cover letter to
. No phone calls, please.
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