[MKT-On-site] Office Administrator

4 semanas atrás

São Paulo, Estado de São Paulo, Brasil Biwin Tempo inteiro

Job Summary: We are looking for a highly organized and efficient Administrative Manager to oversee and coordinate the administrative operations at BIWIN Storage. The successful candidate will ensure smooth office functioning while supporting executive leadership and various departments. This role is crucial for maintaining organizational efficiency and effectiveness.




Key Responsibilities:


Office Management:


Oversee daily office operations and ensure administrative systems run efficiently


Manage office supplies, equipment, and maintenance contracts


HR Administration Support:


Assist with HR processes including onboarding, offboarding, and employee records


Coordinate company events, meetings, and team-building activities


Financial Administration:


Process expense reports and maintain petty cash


Assist with budget preparation and financial document organization


Executive Support:


Provide administrative support to senior management


Manage executives' calendars, travel arrangements, and meeting preparations


Document Management:


Develop and maintain filing systems for important company documents


Ensure compliance with document retention policies


Communication:


Act as a liaison between departments and external partners


Coordinate internal communications and updates


Vendor Management:


Manage relationships with service providers and vendors


Review and process vendor contracts and invoices


Facilities Coordination:


Oversee office space planning and allocation


Coordinate office relocations or expansions when necessary




Qualifications:


Bachelor's degree in Business Administration or related field

4+ years of experience in office management or administrative roles

Proficiency in Microsoft Office suite and administrative software

Strong organizational and multitasking abilities

Excellent written and verbal communication skills

Problem-solving mindset with attention to detail

Discretion when handling confidential information

Experience in the technology sector preferred

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