Executive Assistant, Partners

Há 3 dias


São Paulo São Paulo, Estado de São Paulo, Brasil AheadX Tempo inteiro

Overview:

Our client is a newly established company in financial services. As they embark on their growth journey, we are seeking a dynamic and proactive Executive Assistant to help the two Partners. This role will be pivotal in supporting the partners by ensuring seamless administrative and commercial assistance.


What you'll do:

  • Coordinate and prioritize appointments and meetings for senior partners, ensuring efficient use of their time.
  • Prepare and organize materials for meetings, presentations, and conferences.
  • Maintain accurate records and files, ensuring all documentation is up-to-date and easily accessible.
  • Serve as a point of contact between the partners and internal/external stakeholders, managing inquiries and requests promptly and professionally via multiple channels (Whatsapp, email, etc)
  • Support in follow-up actions from meetings, including tracking action items and deadlines.
  • Assist in coordinating travel arrangements, accommodations and other tasks as required.
  • Handle highly confidential and sensitive information with discretion and professionalism.


What we look for:

  • Fluent in both Portuguese and English, with great verbal and written communication skills in both languages.
  • Proven experience as an executive assistant, secretary, or similar role, preferably supporting senior management or executives.
  • Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and comfortable with technology and digital tools (Whatsapp, etc)
  • High degree of professionalism and ability to maintain confidentiality.
  • Excellent interpersonal skills and ability to work effectively with individuals at all levels.



What Makes This Job Amazing:

  • Opportunity to work in a hybrid environment (3x a week in office)
  • Collaborate with a team of smart, dedicated professionals who are recognized leaders in their field
  • Engage directly with senior leadership and external commercial partners, contributing to strategic initiatives
  • Competitive compensation package and benefits package.

If you thrive in a dynamic and high bar environment and possess the skills and experience outlined above, we invite you to apply for this exciting opportunity.


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