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Executive Assistant
3 meses atrás
Position: Executive Assistant
Location: Remote, US time zone
Contract Type: Full-time, contractor.
Salary: $1500 - $2000
Languages: Bilingual in English & French.
Seniority: 5-year XP, comfortable, fast-moving environment.
We're FullEnrich, a B2B software company that makes it easy for businesses to find their next prospects' phone numbers and emails. Our solution aggregates most existing enrichment tools, significantly increasing our customers' enrichment rates and data quality.
You’ll join the company as the 3rd employee in a team of 3 repeat entrepreneurs: Benjamin, who handles sales; Greg, who handles product and marketing; and Jean-Luc, who takes care of the technical side. We’re primarily remote, with people in Europe and two cofounders based in San Fransisco.
We are proud to have a growing list of clients, including multiple unicorns (companies valued at over 1 billion dollars) and startups Contentsquare, Welcome to the Jungle, and Meero. This success is a testament to our team's hard work and dedication. Additionally, we are experiencing a growth rate of more than 20% month over month, which is an exciting time to join us.
Our business is growing fast, and we need to structure ourselves and continue to grow profitably. We have big ambitions for developing our business in the USA and Europe.
Benjamin, our CEO, is looking for an excellent assistant to support him in many administrative matters, recruitment, partner and supplier relations, and structuring processes and operating systems. Your role will be integral to the smooth running of our operations and the CEO's ability to focus on increasing our revenues.
Your main responsibilities will include:
Calendar, Email Management and LinkedIn Messages:
- Proactively manage and organize the calendar.
- Filter, prioritize, and respond to emails.
- Ensure diligent follow-up on tasks and appointments.
Administrative and Financial Tasks:
- Ensure contractors, agencies & influencers payments via different platforms (PayPal, WISE, bank transfers).
- Oversee bookkeeping and manage invoices.
- Organize travel arrangements: booking flights, hotels, etc.
Confidentiality and Interpersonal Relations:
- Maintain confidentiality of personal and professional information.
- Foster courteous and professional relationships with clients, investors, partners, and service providers.
Document Preparation Support:
- Update presentations and create playbooks on internal processes.
- Assist in drafting business proposals and contracts.
- Prepare Monthly and quarterly reporting.
Recruitment Support:
- Write and post job descriptions.
- Screen applications and organize interviews with potential candidates until we hire a dedicated HR.
Desired Profile:
- Experience: Minimum 5 years of experience as an Executive Assistant.
- Languages: Bilingual in French/English, comfortable with oral and written communication.
- Technical Skills: Proficient in office tools (Google Workspace, Notion, Slack, WhatsApp), online payment platforms, and social media management tools.
- Personal Qualities: Nice, Trustworthy, detail-oriented, ability to prioritize, discretion, and excellent interpersonal communication.
- Other Skills: Ability to draft structured documents, strong organizational sense, kindness, and responsiveness.
- Organization and Discipline: Ability to work remotely with high autonomy and rigorous organization.
Evaluation and Objectives:
- Your performance will be evaluated based on your ability to:
- Execute tasks quickly and efficiently.
- Respond promptly & kindly to client and partner requests.
- Free up valuable time for Benjamin, allowing them to focus on revenue generation & strategic missions.
- If reading this job description tells you that it matches your personality and what you're looking for, I invite you to apply.
How to Apply:
Please send your CV and a 3-minute video to benjamin@fullenrich.com
Record the video with a Loom, YouTube, Smartphone, or any video tool you want.
I invite you to answer these questions in the video to help me get to know you. (3min max):
- Why are you interested in this position?
- What do you know about our company?
- What is your ideal work environment?
- What are your strengths?
- Where do you see yourself in five years?
Hiring Process:
- Sent resume & 3-min video to benjamin@fullenrich.com
- 1st interview with Benjamin - 30 min
- Online Personality test (optional)
- 2nd interview with Benjamin - 1 hour deep dive on the mission
- We’ll ask for three reference calls - you’ll organize them.
- Call with the team - fit call.
I'll be getting back to you from 2 September.
