Remote Sales Project Coordinator- Full-Time

Location: Remote (Work From Home) Schedule: Monday–Friday, 8:00 AM – 5:00 PM Eastern Time
Company: UTS Group
*Only Resumes in English will be considered*
About the Role
UTS Group is seeking a highly organised, confident, and proactive Sales Project Coordinator to support our sales department from start to finish. The ideal candidate is not afraid to make decisions, can manage multiple moving parts at once, and thrives in a structured, fast-paced environment.
This role ensures sales opportunities flow smoothly into well-coordinated projects—managing communication, documentation, scheduling, and follow-ups while supporting both our clients and internal teams.
This is a 100% full-remote position, requiring discipline, ownership, and strong communication.
Key Responsibilities
1. Sales Support & Opportunity Management
Assist sales representatives by coordinating all project details from inquiry to proposal
Prepare quotes, proposals, supporting documents, and client communications
Review project scopes to ensure clarity, accuracy, and completeness
Track sales pipeline activities and follow-ups through CRM
2. Project Coordination & Scheduling
Develop project timelines, schedules, and task lists
Coordinate with operations, technicians, vendors, and subcontractors
Monitor project progress and proactively resolve delays
Ensure materials, equipment, and resources are prepared on time
3. Communication & Client Coordination
Provide clear updates to clients regarding project status, schedules, and next steps
Translate technical details into simple, understandable information
Maintain positive client relationships and support repeat business
Act as the communication link between sales, operations, vendors, and clients
4. Documentation & Organisation
Organise and maintain all project files, documentation, and communication history
Prepare change orders, reports, close-out packages, and audit-ready records
Ensure all documents meet the company's quality and compliance standards
5. Financial & Administrative Support
Assist with budgeting, cost estimates, procurement, and tracking expenses
Review vendor pricing, purchase orders, and order confirmations
Support sales in controlling project profitability and margins
6. Risk Management & Problem Solving
Identify inconsistencies in scopes, drawings, or client requirements
Flag risks early and recommend solutions before issues impact the project
Resolve conflicts or misalignment between teams or contractors
7. Leadership & Ownership
Take initiative and make decisions independently when needed
Keep team members accountable for deadlines and deliverables
Maintain a high-standard workflow with strong attention to detail
Must-Have Experience & Qualifications
2+ years of experience in project coordination, sales coordination, or operations support
Experience in security, construction, low-voltage, service, or technical project environments
Proven ability to read and interpret proposals, schedules, and basic project documentation
Strong decision-maker who can work independently and confidently
Excellent verbal and written communication skills
High-level organisational skills with the ability to manage multiple active tasks
Strong experience using:
Office 365 (Excel, Outlook, OneDrive, Word)
CRM systems (Zoho CRM, Salesforce, HubSpot, etc.)
Project management tools (Asana, Monday.Com, Smartsheet, etc.)
Ability to work full-time from home with strong discipline and accountability
Preferred Qualifications
Experience coordinating low-voltage, security, door hardware, or installation-related projects
Background in quoting, preparing proposals, or reviewing scopes of work
Familiarity with procurement, material ordering, and vendor relations
Understanding of construction workflows, site coordination, and scheduling
Strong documentation and reporting skills
Experience handling change orders, budgets, and cost tracking
Who You Are
Extremely organised, structured, and detail-driven
Comfortable making decisions without waiting for direction
Able to communicate clearly with clients, teams, suppliers, and technicians
Calm, professional, and solution-oriented under pressure
A strong multitasker who thrives in a remote environment
Someone who takes ownership and doesn't let things fall through the cracks
Why Join UTS Group
100% remote role with stable weekday schedule
Work with one of the most respected security and automation providers in North America
Growth-focused environment with opportunity to advance
Supportive leadership and well-defined workflows
Competitive compensation and benefits