Receptionist and Admin Support Assistant- Rio de

2 semanas atrás

Rio de Janeiro, Brasil Foreign & Commonwealth Office Tempo inteiro

Job Description (Roles and Responsibilities)

The British Consulate-General in Rio de Janeiro is part of a global network providing a full range of services for government partners, private sector stakeholders and British nationals.

We are looking for an enthusiastic receptionist and admin support officer to join our dynamic team, who will be the first point of contact for the public and visitors at the Consulate-General.

The post holder will provide operational support at the front desk controlling staff and visitor’s access, switchboard, answering telephone enquiries and administrative duties as advised by the Corporate Services Section. Support the HR team.

**Roles and responsibilities**:
The post holder will work in an exciting and fast-paced role with responsibilities including (but not limited to) the following:

- Purchase, control and organization of stationery.
- Requisition of purchase orders.
- Receipt of invoices and initiation of payment process on the system.
- Update telephone lists.
- Update emergency contacts list.
- Update Crisis tree.
- Distribution of mail.
- Other admin tasks according to the team needs.
- Operate the Consulate switchboard, alarm systems, public announcement system
- when applicable, Consular and UKBA callers guidance)
- Deal with official visitors at reception
- Organise, lock and secure Reception areas
- Support Corporate Services Team with general administrative duties (e.g. partnership guide, FCO
- returns, etc.).
- Mailing and invoice sift.
- Support internal and external clients with travel, accommodation and transport information and procedures (e.g. hotel and taxi booking).
- Update the organogram
- Translate documents

Essential qualifications, skills and experience
- Substantial experience in administrative role;
- Excellent communication skills, both written and oral, in English and Portuguese;
- Excellent engagement and customer service skills
- Able to multitask and prioritize.
- Strong team-working skills
- Intermediate to advanced Microsoft Office skills (Excel, Teams, Word, Outlook)

**Language requirements**:
Language: English and Portuguese

Level of language required: Full fluency in English and Portuguese (written and verbal) are essential.

Desirable qualifications, skills and experience
- Previous experience in working for a diplomatic mission or an international organisation is an advantage.
- University-level education/degree or ongoing studies.
- Required behaviours- Managing a Quality Service, Delivering at Pace, Communicating and Influencing, Working Together Application deadline Application deadline - day Application deadline - month Application deadline - year
- 12 July 2023

Grade
- Administrative Assistant (AA)

Type of Position
- Full-time, Permanent

Working hours per week
- 36

Region
- Latin America and Spanish speaking Caribbean

Country/Territory
- Brazil

Location (City)
- Rio De Janeiro

Type of Post
- British Consulate General

Number of vacancies
- 1

Salary Currency
- BRL

Salary
- R$ 4.043,80

Start Date Start Date - day Start Date - month Start Date - year
- 28 August 2023

Other benefits and conditions of employment

Our strong L&D offer includes access to a range of Learning and Development opportunities with in-house and e-learning; regional L&D fund, shadowing and mentoring opportunities; masterclasses from experts and opportunities to get involved in the Foreign, Commonwealth and Development Office corporate agenda across our global network. You will get to work on real world topical and international issues, which means that no two days are the same.

The British Consulate Network offers a strong benefits package. This package includes generous vacation and leave time, meal voucher, flexible working patterns, and enriching learning and development opportunities. Eligibility to work and live in Brazil is required.

The organisation is committed to offer an excellent work environment ensuring we have a diverse and inclusive workforce.

Additional information

Working hours per week: 36 hours (Mon - Thu: 8:30am to 4:45pm; Fri - 8:30am to 4:30pm)

The period of probation for this role in 3 months.

The Brazil Network offers an attractive working environment and a monthly remuneration package for this role of R$ 4.043,80

Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.

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