Human Resources Assistant

2 semanas atrás

Brasilia, Brasil United Nations Development Programme (UNDP) Tempo inteiro

**LOCATION**:
Brasilia, BRAZIL

**TYPE OF CONTRACT**:
Service Contract

**STARTING DATE**:
01-Mar-2024

**APPLICATION DEADLINE**:
09-Feb-24 (Midnight New York, USA)

**POST LEVEL**:
SB-3

**DURATION OF INITIAL CONTRACT**:
12 months

**TIME LEFT**:
16d 8h 53m

**LANGUAGES REQUIRED**:
English Portuguese

**EXPECTED DURATION OF ASSIGNMENT**:
**Background**:
**I. Position Information**

**Job Title: Human Resources Assistant**

**Type of Contract: Service Contract**

**Current Grade: SB3**

**Department: UN Women Brazil Country Office**

**Reports to: Operations Analyst**

**Duty Station: Brasília**

**II. Organizational Context**

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
The UN Women Country Programme in Brazil is implemented in line with the national development priorities, as well as in the framework of the international commitments to gender equality and empowerment of women, as well as the UN frameworks and instruments on Human Right, of which Brazil is signatory, such as the CEDAW, CERD, Beijing Platform for Action, Durban Action Plan, Agenda 2030, as well as the UN Security Council Resolutions on Women, Peace and Security. It is aligned with the United Nations Sustainable Development Partnerships Framework.

The UN Women Country Office in Brazil focuses on three key areas:
1. Women lead, participate in, and benefit equally from governance systems
2. Women have income security, decent work, and economic autonomy
3. All women and girls live a life free from all forms of violence
UN Women also coordinates and promotes the UN system’s work in advancing gender equality. As part of the United Nations Country Team, leads the Inter-Agency Thematic Group on Gender, Race and Ethnicity, and actively contributes to the other UN inter-agency mechanisms.
Under the technical guidance of the Regional HR Business Partner in HQ and the daily supervision of the Operations Analyst, the Human Resource (HR) Assistant is responsible for administratively and logístically supporting the recruitment and placement, administration of benefits and entitlements of staff and local external contractors, other HR administration issues and separation of personnel.

**Duties and Responsibilities**:
**III. Functions**

**1. Administer and implement HR strategies and policies in CO in full compliance with UN Women rules, regulations, and HR policies and guidelines**
- Provide general, standard information to the management and staff on HR strategies, rules and regulations;
- Identify ways in which the administrative needs can be met within existing policies; interpret processes and procedures, anticipate and manage operational requirements;
- Prepare written response to queries concerning HR related matters.

**2. Provide HR administrative and logístical services to CO and region in full compliance with UN Women rules, regulations, and HR policies and guidelines**
- Process, draft, edit, proofread and finalize for approval a variety of correspondence and other communications; maintain files/records, monitor deadlines;
- Provide administrative coordination in the extension of contracts, processing of national benefits and allowances, and entitlements, and renewal of UNLPs and visas;
- Input and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas;
- Facilitate responses to audit findings and recommendations;
- Assume overall responsibility for leave management; record management;
- Process payment, and administer entitlements for international staff as delegated; validate and coordinate local payroll and related issues;
- Facilitate staff separation process;
- Create/update entries of vendors, PO and Receipts in ATLAS system.

**3. Facilitate and coordinate recruitment processes in full compliance with UN Women rules, regulations, and HR policies and guidelines**
- Draft job descriptions and vacancy announcements; assist in reviewing and processing requests for classification;
- Prepare recruitment recommendations/supporting documentation for the Central Review Board (CRB);
- Prepare position establishment, liaise with headquarters and assure that action is completed;
- Provide regular recruitment status reports;
- Provide advice to local recruitment in programmes/projects when necessary.

**4. Provide administrative support to staff performance management and learning and development in full compliance with UN Women rules, regulations, and HR policies and guidelines**
- Monitor compliance with the performance appraisal review in the office and region and staff learning and development;
- Facilitate the preparation of Office learnin

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