Estates Intern

Job Description (Roles and Responsibilities)

**Main purpose of job**:
To provide administrative support to the Estates Team in the British Consulate, providing daily support to the network as required. He/she will work closely with the Estates Analyst/Assistant and Office Assistants, supporting with the day to day maintenance and running of the network estate. He/she will need to be dynamic, pro-active and have a can-do positive attitude. Be a team player with excellent communication, customer focus and relationship skills. Required good prioritisation skills and time management with the ability to deal with many different tasks and administrative work requests at the same time.

Roles and responsibilities:

- Provide general support to the Brazil Network Estates Teams, receiving, auctioning and inspecting customer service tasks related to the Estates;
- Monitoring and inspecting corrective works closely and effectively with the Network Office Environment Team.
- Support on the planning and auctioning the Preventive Maintenance schedules.
- Support on the liaising with internal customers on estates maintenance demands across embassy and official properties.
- Support on the liaising with local contractors making sure that work requests and maintenance term contracts are carried out correctly within the deadlines and that all work is done according to British and Brazilian codes of practice. Regularly and effectively liaising closely with all members of the Corporate Services teams, clients & contractors, making sure property visits and works are arranged and managed effectively and that all work is inspected.
- Assisting the Estates Analyst as and when required.
- Give support on other ad-hoc administrative support as and when required.
- The Network Estate Intern position and balance of tasks will inevitably change, particularly during the first six months.

Essential qualifications, skills and experience
- Ongoing student in Business Administration or similar (from 3rd semester and on)
- Must have good written and oral fluency in English and good communication skills in both Portuguese and English
- Must be a team worker and know how to prioritise accordingly
- Must be flexible, dynamic and pro-active
- Familiar with Microsoft Office tools

**Language requirements**:
Language: Portuguese/English

Level of language required: Professional proficiency / Fluent Portuguese, Advanced English

Desirable qualifications, skills and experience
- Strong organisation and communication skills with emphasis on being proactive and having a customer focus
- Required behaviours- Changing and Improving, Delivering at Pace, Communicating and Influencing, Working Together Application deadline Application deadline - day Application deadline - month Application deadline - year
- 24 August 2023

Grade
- Internship

Type of Position
- Part-Time, Intern

Working hours per week
- 30

Region
- Latin America and Spanish speaking Caribbean

Country/Territory
- Brazil

Location (City)
- Rio De Janeiro

Type of Post
- British Consulate General

Number of vacancies
- 1

Salary Currency
- BRL

Stipend / Allowance
- 1.867,47

Start Date Start Date - day Start Date - month Start Date - year
- 3 October 2023

End Date End Date - day End Date - month End Date - year
- 3 April 2023

Other benefits and conditions of employment

Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.

**Working patterns**:
**Learning and development opportunities**:
Additional information
- Applications in English should be submitted in the form of a covering letter (max. 1 page) setting out why you want the job and what value you would bring, together with a CV (max. 2 pages) and two references.