Finance Analyst

Job Description (Roles and Responsibilities)

**Main purpose of job**:
Under the direct supervision of the Finance Manager, perform a wide range of finance, accounts, procurement & administrative duties, running of the network operations for all Hera Purchase to Pay procedures and payments routines.

**Roles and responsibilities**:

- Manage the day-to-day operation of the payments routine, including supplier and staff payments, ensuring the guidelines and policies are correctly followed.
- Ensure all finance and procurement processes are followed in line with audit recommendations, including reconciliations, support to the bank liaison (with Bradesco and Citibank), finance returns to London on request, providing general network finance and P2P guidance, answering enquiries and questions regarding process and policy.
- Manage funding forecasts, NPA for Brasilia and cash profiling, ensuring the Network does not hold unnecessary funds while maintaining a sufficient amount for payments.
- Support network teams, Regional Hub and GTPC UK on consolidated, regionalised and self-service finance and P2P processes, resolving issues and ensuring process problems do not reoccur, following SLA agreements. Build and maintain effective working relationships with all London departments and network teams.
- Manage and monitor the Network’s Purchase to Payment (P2P) process, including management of the Network’s Financial Performance and Compliance Indicators (FPCIs). Act as the finance champion for the P2P process and best financial practices.
- Review, correct and approve supplier maintenance form requests, ensuring bank account information is correctly inserted.
- Line manage an AA Finance Assistant and/or a Finance Intern, setting objectives, managing performance and conducting performance reviews.
- Assist and support other corporate service teams as and when required during leave periods and operational pressures.

**Resources managed**:
Line manage a Finance Assistant and/or a Finance Intern.

Essential qualifications, skills and experience

**Essential on arrival**:

- Professional Finance, Admin and/or Procurement qualifications, with an ongoing or completed university degree in Business Administration, Accounting or similar.
- Excellent interpersonal, communication and IT skills, especially with Microsoft Excel. Very dynamic and proactive, result oriented, with excellent customer focus skills. Self-starter, confident and can-do-attitude.

**Language requirements**:
Language: English and Portuguese.

Level of language required: Fluent.

Desirable qualifications, skills and experience

**Desirable**:

- Knowledge with finance management systems.
- Previous work experience in international organisations.
- Previous experience working in the finance/procurement field for a medium to large organisation, with knowledge on the banking market and procedures, particularly payments and reconciliation.
- Required behaviours- Managing a Quality Service, Delivering at Pace, Communicating and Influencing, Working Together Application deadline Application deadline - day Application deadline - month Application deadline - year
- 31 August 2023

Grade
- Administrative Officer (AO)

Type of Position
- Full-time, Permanent

Working hours per week
- 36

Region
- Latin America and Spanish speaking Caribbean

Country/Territory
- Brazil

Location (City)
- Brasilia

Type of Post
- British Embassy

Number of vacancies
- 1

Salary Currency
- BRL

Salary
- 6,351.43 per month

Start Date Start Date - day Start Date - month Start Date - year
- 16 October 2023

Other benefits and conditions of employment
- Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.

Additional information

The British Embassy Network offers a strong benefits package. This package includes generous vacation and leave time, flexible working patterns, and enriching learning and development opportunities.