Event Producer

Result of Service
The consultant will provide technical advice and support the execution of activities related to Urban Circuit 2023. The consultant will work in close collaboration with the programme team of UN-Habitat in Rio de Janeiro and consultants hired to implement the Urban Circuit.

Work Location
Home based

Expected duration
The consultancy has an expected duration of six (6) months.

**Responsibilities**:
Background

The main mandate of the United Nations Human Settlements Programme (UN-Habitat) is to promote sustainable development of human settlements and policies conducive to adequate housing for all. Within this framework, UN-Habitat supports central and state governments, as well as local authorities and other partners for the implementation of the Habitat Agenda, the 2030 Agenda with the Sustainable Development Goals and the New Urban Agenda.

UN-Habitat helps the urban poor by transforming cities into safer, more inclusive, compact, integrated, resilient and connected places with better opportunities where everyone can live with dignity. It works with organizations at every level, including all spheres of government, civil society and the private sector to help build, manage, plan and finance sustainable urban development.

The Regional Office for Latin American and the Caribbean - ROLAC - is based in Rio de Janeiro, Brazil. The Agency puts emphasis in developing and managing activities in the host country. Indeed, for the past years, UN-Habitat has expanded its portfolio in Brazil by working with the three tiers of government in order to support the formulation and implementation of more effective, sustainable, participative and socially fairer urban economic, social and environmental policies.

Each year, UN-Habitat celebrates Urban October, which begins with World Habitat Day and ends with the World Day of Cities. To promote the debate on the themes of each year's Urban October throughout Brazil, the UN-Habitat office in Brazil created, in 2018, the Urban Circuit: an initiative to provide institutional support and visibility to events organized by various actors. In 2023, the 6th edition of the Urban Circuit will be held in hybrid format, with live online and in-person events or recorded and published later.

In order to properly implement the initiative, an Event Producer is required to work directly with the Senior Event Coordinator and Urban Circuit coordination team.

Report to UN-Habitat Manager

The Event Producer reports to Mrs. Rayne Ferretti Moraes, National Officer for Brazil, who will evaluate him/her.

**Responsibilities**:
Under the overall supervision of the National Officer for Brazil, the Consultant will:
General
a) Maintain an orderly and accessible information file system on the information and data produced;
b) Be responsible for the delivery according to deadlines for each product;
c) Prepare all reports according to the Portuguese standard norms, following the norms of the Brazilian Association of Technical Norms (ABNT);
d) Ensure that the technical activities are aligned with the quality expectations of UN-Habitat.

Specific
a) Upgrade and constant update circuitourbano.org website;
b) Coordinate and configure the online system for events registration and management;
c) Configure and manage events broadcasting and technical troubleshooting;
d) Technical support and orientation to event proponents.

The Consultant will be responsible for completing all courses and training activities that are indicated to him/her by his/her supervisor. The security course BSAFE is required to be accredited during the first month of employment.

The Consultant will be responsible for his/her own security, so the person should get familiarized with United Nations security mechanisms and comply with them according to the Framework of Accountability for the United Nations Security Management System.

Outputs/Work Assignment

The Consultant will deliver the following products:
Product 1: Work Plan
1. Work Plan including a roadmap for implementation, timeline of activities, tools, definition of deadlines and processes according to the initiative's schedule.
Expected delivery date: 15 days after signing the contract

Product 2: Report on website upgrade and online events registration and management system
1. Proposal of interactive and enhanced webdesign for the website circuitourbano.org;
2. Regular editing and updating of event information and content on the page circuitourbano.org;
3. Customized electronic address to be made available on the Circuit's website with submission form for event proponents;
4. Registration of event proposals;
5. Public attendance and technical support to event proponents;
6. Coordinate online environment for evaluation and selection of proposed events and subsequent dissemination of results;
7. Create a mailing system to communicate with interested audience.
Expected delivery date: 60 days after signing the contract

Product 3: Report on communication strateg