Finance and Administration Manager

4 semanas atrás

São Paulo SP, Brasil OPERATION SMILE INC Tempo inteiro

Description:
**Title**:Finance and Administration Manager

**Department**:Finance

**Location**:Sao Paulo - Brazil

**Reports** **to**:Operation Smile Global Finance

**Onsite, Hybrid, Remote**:This position will be onsite with remote flexibility

**General Description**:
Operation Smile HQ is looking for a Finance and Administration Manager to oversees the management of resources in the region, they will be responsible for the budget planning and support at country management level. This individual will offer insights and financial advice that will allow them to make the best program decisions for each specific organizational chapter.

This role also involves a responsibility of ensuring the Organization’s policies and procedures comply with regulatory and ethical standards and all financial day to day activities are administered and adhered to.

The Finance and Administration Manager will be responsible for managing OS HQ budget, according to the approved budget from OSI and the Board.

**Essential** **Functions**

**Finance**:

- Process invoices, purchase orders, and expense reports, ensuring accuracy and adherence to company policies. Prepare and issue payments and receipts.
- Preparation of monthly accounts from source documents up to trial balance.
- Reconciliation of international loan accounts.
- General financial tracking and budgeting (monthly expense reports; quarterly reports; documenting in-kind donations; mission budgeting; recording monetary donations)
- Review and approval of staff expense reports.
- Payroll processing. Managing and maintaining the payroll and leave system for all staff. Updating and maintaining payroll records. Liaising with staff and management on payroll related queries
- Maintain organized and accurate financial documentation, including contracts, invoices, receipts, and bank statements. Ensure compliance with record-keeping and retention policies.
- Assist with internal and external audits, providing necessary documentation and support. Help ensure compliance with financial regulations and reporting requirements.
- Implementation of systems approved by management.

**Administration**
- Provide administrative support to the team, including tasks such as scheduling meetings, managing calendars, coordinating travel arrangements, and preparing documents or presentations.
- Maintain project files, records, and databases, ensuring accuracy and confidentiality. Organize and archive project documents, meeting minutes, and reports for easy retrieval.
- Manage the day-to-day running of the office including internet, mobile phones, computers, stationery, purchasing etc.
- Maintain a filing system for the office and manage incoming and outgoing correspondence.
- Support the ED and Board of Directors with the renewal of annual insurances, rental and lease agreements.
- Ensure that all donor and OSI requirements related to risk management and compliance are communicated to all staff including training and documentation of performance.
- Maintain adequate insurance to protect assets, safeguard operations, and minimize potential liability.
- Assist in coordinating resources, such as personnel, equipment, and supplies. Collaborate with internal departments and external vendors to ensure availability and timely delivery of required resources.

**Requirements**:
**Experience** **Required** (education/work)**:

- Degree in Finance, Business Administration, Accounting.
- Experience in Operation Management or Logistics preferred but not required; relevant experience will be considered.
- Minimum 4 years work experience in office setting.
- Fluent English. Spanish is a Plus.
- International program/project experience desired.
- Work experience on NPO is a plus.

**Competencies**:

- Problem solving skills.
- Time management skills and able to meet strict deadlines.
- Ability to remain flexible.
- Ability to work across different cultures and across diverse teams of employees and volunteers.
- Detail-oriented and well-organized; able to prioritize multiple tasks.
- Self-directed & highly motivated, capable of working independently and with team members, with minimum supervision during work day.
- Proficiency with Microsoft Office and ability to successfully operate computerized inventory system.

  • Finance And Administration Manager

    2 semanas atrás

    São Paulo, São Paulo, Brasil Operation Smile, Inc. Tempo inteiro

    Title: Finance and Administration ManagerDepartment: FinanceLocation: Sao Paulo - BrazilReports to: Operation Smile Global FinanceOnsite, Hybrid, Remote: This position will be onsite with remote flexibilityGeneral Description:Operation Smile HQ is looking for a Finance and Administration

  • Finance and Administration Manager

    3 semanas atrás

    São Paulo, São Paulo, Brasil Operation Smile, Inc. Tempo inteiro

    Title:Finance and Administration ManagerDepartment:FinanceLocation:Sao Paulo - BrazilReportsto:Operation Smile Global FinanceOnsite, Hybrid, Remote:This position will be onsite with remote flexibilityGeneral Description:Operation Smile HQ is looking for a Finance and Administration Manager to oversees the management of resources in the region, they will be...

  • Finance And Administration Manager

    2 semanas atrás

    São Paulo, Brasil Operation Smile, Inc. Tempo inteiro

    DescriptionTitle: Finance and Administration ManagerDepartment: FinanceLocation: Sao Paulo - BrazilReports to: Operation Smile Global FinanceOnsite, Hybrid, Remote: This position will be onsite with remote flexibilityGeneral Description:Operation Smile HQ is looking for a Finance and Administration

  • Finance and Administration Manager

    3 semanas atrás

    São Paulo, Brasil Operation Smile, Inc. Tempo inteiro

    Description Title: Finance and Administration Manager Department: Finance Location: Sao Paulo - Brazil Reports to: Operation Smile Global Finance Onsite, Hybrid, Remote: This position will be onsite with remote flexibility General Description: Operation Smile HQ is looking for a Finance and Administration Manager to oversees the management of...

  • Finance and Administration Manager

    2 semanas atrás

    Sao Paulo, Brasil Operation Smile, Inc. Tempo inteiro

    DescriptionTitle: Finance and Administration ManagerDepartment: FinanceLocation: Sao Paulo - BrazilReports to: Operation Smile Global FinanceOnsite, Hybrid, Remote: This position will be onsite with remote flexibilityGeneral Description:Operation Smile HQ is looking for a Finance and Administration Manager to oversees the management of resources in...

  • Sr. Compliance and Risk Manager

    2 semanas atrás

    São Paulo, São Paulo, Brasil Decolar Brasil Tempo inteiro

    Sr. Compliance and Risk Manager - BrazilFinance – Financial ControllingFull TimeHybridJob ResponsibilitiesManage compliance and risk management frameworks.Oversee financial controlling processes.Ensure adherence to regulatory requirements.Conduct risk assessments and audits.Develop and implement compliance training programs.Minimum RequirementsBachelor's...

  • Finance and Business Development Manager

    Há 6 dias

    São Paulo, São Paulo, Brasil Amazon Tempo inteiro

    Amazon is seeking a finance and business development manager to join our team in Latam. In this role, you will be responsible for developing and implementing financial strategies to drive business growth and profitability.Key ResponsibilitiesLead financial planning and analysis efforts to inform business decisionsLiaise with cross-functional teams to ensure...

  • Finance & Administration, Assistant

    Há 6 dias

    São Paulo, São Paulo, Brasil Rainforest Alliance Tempo inteiro

    The Rainforest Alliance is creating a more sustainable world by using social and market forces to protect nature and improve the lives of farmers and forest communities.To achieve our mission, we partner with diverse allies around the world to drive positive change across global supply chains and in many of our most critically important natural...

  • Finance Manager

    Há 3 dias

    São José dos Campos, São Paulo, Brasil FBSPL Tempo inteiro

    Job Title: Finance Manager Location: São José, Brazil Job Overview: We are seeking an experienced Finance Manager to lead and oversee all financial operations for a growing company Responsibilities: Financial reporting, cash flow management, and cost-saving initiatives Risk and capital management, compliance, and identifying areas for improvement Building...

  • Accounting Manager, Finance And Business Integration

    2 semanas atrás

    São Paulo, Brasil Amazon Tempo inteiro

    Accounting Manager, Finance and Business Integration (FBI)This role supports the growth and tax compliance initiatives for the Latin American (LATAM) regional business. These cross-functional programs within the LATAM region provide opportunities to learn about Amazon's consumer business. The role requires collaborating with functional and local statutory...

  • Finance Manager

    Há 4 dias

    São José dos Campos, São Paulo, Brasil FBSPL Tempo inteiro

    Job Title: Finance ManagerLocation: São José, BrazilJob Overview:We are seeking an experienced Finance Manager to lead and oversee all financial operations for a growing company Responsibilities:Financial reporting, cash flow management, and cost-saving initiativesRisk and capital management, compliance, and identifying areas for improvementBuilding

  • HR and Administration Manager

    Há 4 dias

    Sao Paulo, Brasil Factorial Tempo inteiro

    **Hello!** At Factorial, we build tools to improve the way other companies create and manage teams. We're extremely committed to building the best HR software in the world. Our focus is on automating administrative tasks and becoming the platform where companies centralize their data. We opened our brand new offices in **Sao Paulo **and the team is growing...

  • Finance Manager

    1 dia atrás

    São José dos Campos, São Paulo, Brasil FBSPL Tempo inteiro

    Get AI-powered advice on this job and more exclusive features.Research Associate | Recruiting Top Talent in Tech, Finance, & Healthcare | Passionate About Building Lasting Relationships.Job Title: Finance ManagerJob Overview:We are seeking an experienced Finance Manager to lead and oversee all financial operations for a growing...

  • Finance Account Manager Brazil

    2 semanas atrás

    São Paulo, São Paulo, Brasil Sony Pictures Entertainment, Inc Tempo inteiro

    The Finance Account Manager is a key liaison for all lines of business including direct responsibility for Networks, Theatrical, Home Entertainment, Distribution, Sublicensing, and third-party representations. The Finance Account Manager is responsible for managing the strategic, financial, commercial, and sales support for all lines of business. The Finance...

  • Finance Manager

    Há 2 dias

    São José dos Campos, São Paulo, Brasil ACCA Careers Tempo inteiro

    Kenvue is currently recruiting for:Finance Manager, Indirect ProcurementThis position reports into Snr. Finance Manager, Global Procurement.Who We AreAt Kenvue, we realize the extraordinary power of everyday care. Built on over a century of heritage and rooted in science, we're the house of iconic brands - including NEUTROGENA, AVEENO, TYLENOL, LISTERINE,...

  • Finance Manager

    2 semanas atrás

    São Paulo, São Paulo, Brasil Realme Tempo inteiro

    Job Title: Finance ManagerResponsibilities:Business Support and Collaboration: Review business contracts and payments, participate in the design of trade chain and financial solutions under new business models to avoid financial and tax risks, and provide decision-making support for the business team.Supplier and Channel Customer Management: Support the...

  • Finance Manager Brazil

    2 semanas atrás

    São Paulo, Brasil Banque Internationale à Luxembourg SA Tempo inteiro

    Tomorrowland is looking for a highly skilled Finance Area Manager to join our dynamic team. In this role, you will oversee the financial management in Brazil and deliverables across key subdomains, including Cashflow, FP&A, Payables & Receivables, Accounting, and Systems. If you have a passion for finance and enjoy working in a fast-paced environment, we...

  • Senior Finance Manager

    Há 6 dias

    São Paulo, São Paulo, Brasil Maxima Apparel Tempo inteiro

    Job DescriptionThe Senior Finance Manager will play a critical role in overseeing the financial operations of Maxima Apparel Corp, including all family of brands and subsidiaries across Brazil. This senior finance leader will be responsible for leading financial strategy and management, overseeing teams in all financial functions, including accounting,...

  • Finance Manager

    Há 7 dias

    São Paulo, São Paulo, Brasil Medison Pharma Tempo inteiro

    Medison is a global pharma company providing access to highly innovative therapies to patients in international markets.Medison commercializes highly innovative therapies across international markets, helping to save and improve the lives of patients suffering from the most challenging diseases.Medison has a deep expertise in local regulatory and market...

  • Finance Manager, Brazil Country Finance

    2 semanas atrás

    São Paulo, Brasil Macquarie Bank Limited Tempo inteiro

    Join our Brazil Country Finance team as a manager in our Sao Paulo office. The Country Finance function is part of Macquarie Finance Management Group and focused on the financial control, financial reporting, financial compliance, and legal entity control of Macquarie Group subsidiaries in Brazil. At Macquarie, our advantage is bringing together diverse...