Finance Assistant

**LOCATION**:
Brasília, BRAZIL

**TYPE OF CONTRACT**:
Service Contract

**STARTING DATE**:
01-Aug-2024

**APPLICATION DEADLINE**:
14-Jun-24 (Midnight New York, USA)

**POST LEVEL**:
SB-3

**DURATION OF INITIAL CONTRACT**:
12 months

**TIME LEFT**:
14d 7h 53m

**LANGUAGES REQUIRED**:
English Portuguese

**EXPECTED DURATION OF ASSIGNMENT**:
**Background**:
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The UN Women Country Programme in Brazil is implemented in line with the national development priorities, as well as in the framework of the international commitments to gender equality and empowerment of women, as well as the UN frameworks and instruments on Human Right, of which Brazil is signatory, such as the CEDAW, CERD, Beijing Platform for Action, Durban Action Plan, Agenda 2030, as well as the UN Security Council Resolutions on Women, Peace and Security. It is aligned with the United Nations Sustainable Development Partnerships Framework.

The UN Women Country Office in Brazil focuses on three key areas:
1. Women lead, participate in, and benefit equally from governance systems.

2. Women have income security, decent work, and economic autonomy.

3. All women and girls live a life free from all forms of violence

UN Women also coordinates and promotes the UN system’s work in advancing gender equality. As part of the United Nations Country Team, leads the Inter-Agency Thematic Group on Gender, Race and Ethnicity, and actively contributes to the other UN inter-agency mechanisms.

Under the overall guidance of the Deputy Director of Financial Management in Headquarters (HQ) and the daily supervision of the Operations Analyst, the Finance Assistant is responsible for the execution of a wide range of financial services and administrative processes in the Country Office (CO), ensuring timeliness, efficiency and transparent use of financial resources and delivery of services in accordance with organizational financial rules, regulations, policies, procedures and approved allocations. The Finance Assistant promotes a client-oriented approach consistent with UN Women rules and regulations, standard practices and guidelines.

The Finance Assistant works in close collaboration with the Programme and Operations Team as well as with the Operations and Programme teams in UN Women HQ for solving complex finance-related issues and information delivery.

**Duties and Responsibilities**:
**1. Implement financial strategies, in full compliance of UN Women rules, regulations, policies, and recording and reporting systems.**
- Perform duties in full compliance with UN Women financial regulations and rules, policies and standard operating procedures, including internal controls.
- Review and verify financial transactions, activities, and documentation; taking corrective actions as needed and reporting any unusual activities.
- Monitor financial exceptions reports for unusual activities or transaction, investigate anomalies and report to the supervisor conclusions and/or present recommendations for actions/decisions.
- Draft reports on financial status, procedures, exchange rates, costs and expenditures.
- Follow-up on audit recommendations to monitor implementation of corrective actions.
- Collect, verify and present information and data for use in the planning of financial resources and the formulation of the Country Office (CO) programme work plans, budgets, proposals on implementation arrangements and execution modalities.
- Provide assistance in Annual Work Plan entry in Results Management System (RMS) as required.
- Provide advice and recommend solutions to a wide range of financial issues.
- Monitor the proper functioning of the financial resources management system for office and programmatic budgets and resources.
- Implement cost saving and reduction strategies.

**2. Prepare and administer CO budgets in full compliance of UN Women rules, regulations, policies, and recording and reporting systems.**
- Formulate the budget, control allotments, monitor expenditures, and prepare revisions according to the needs of the CO.
- Track the appropriate and timely use of financial resources.
- Prepare cost recovery documents or bills for the services provided by UN Women to other programmes or organizations.
- Create projects in Quantum, prepare budget revisions, revise project awards and status; and determine unutilized funds.
- Implement and maintain control mechanism for development projects through monitoring budgets preparation and modifications and budgetary status.
- Maintain internal expenditure control system.
- Undertake corrective actions on un-posted vouchers, including vouchers with budget check errors, match excepti