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Team Assistant

4 meses atrás

Sao Paulo, Brasil IFC Systems Corporation Tempo inteiro

**Team Assistant**

**Job #**:

- req23030**Organization**:

- IFC**Sector**:

- Administration/Office Support**Grade**:

- GB**Term Duration**:

- 3 years 0 months**Recruitment Type**:

- Local Recruitment**Location**:

- Sao Paulo,Brazil**Required Language(s)**:

- English, Portuguese**Preferred Language(s)**:
**Closing Date**:

- 6/16/2023 (MM/DD/YYYY) at 11:59pm UTC**Description**

In addition to its investment work, IFC operates a major program of private sector advisory services projects in Latin America and the Caribbean. The objectives of the program are to promote direct investment in the private sector, build local businesses and financial intermediaries, and help improve the business enabling environment, and hence contribute to poverty reduction in LAC. IFC in Latin America is now seeking to recruit an experienced Team Assistant to be based in Sao Paulo.

The Team Assistant will report to the Head of the Department and to the Office Administrator. The role encompasses various responsibilities, including administrative management, quality assurance of documents and processes, coordination with external stakeholders, and conducting general research and reference work.

**Duties and Accountabilities**:

- Provide full logístical and secretarial support to business related activities, including: organizing meetings, events, and workshops, ensuring seamless logístical support for business related activities.
- Coordinating schedules, prioritize tasks, and communicate updates and relevant information to internal and external stakeholders;
- Maintain up to date project files (both physical and electronic). And translate and draft routine documents with accuracy in both English and the local language.
- Assist in the preparation of presentation material using Power-point.
- Act as the primary point of contact for a broad network of internal and external contacts, exercising judgment, tact, and discretion in managing inquiries and redirecting them appropriately. Handle sensitive and confidential matters and make decisions when faced with multiple courses of action.
- Support clients and partners in implementing marketing and communications plans/ strategies for the program, contributing to the development of content for brochures, press kits, web pages, and other communication channels.
- Conduct standard and non-standard database inquiries, retrieve, maintain, and present data as required.
- Attend meetings, drafting minutes and ensuring timely clearance and distribution.
- Coordinate administrative and logístical arrangements for various events, such as senior official visits, missions, conferences, workshops, and retreats. Facilitate the submission and review of briefing materials and follow-up actions.
- Identify and resolve diverse issues and problems as they arise, often interpreting existing procedures and processes and independently determining the most appropriate solutions.
- Serve as an information resource on project/product status (e.g., procurement, contract management, portfolio monitoring, and reporting) and draft of a variety of correspondence.
- Attend meetings, participate in fieldwork and program activities as needed.
- Initiate and coordinate all aspects of the travel schedule for the Head and the team, including tickets and hotel reservations, visa requests, and handling travel and protocol requirements.

**Selection Criteria**
- Bachelor's degree with at least 4 years of relevant experience in the field.
- Excellent interpersonal and communication skills, with the ability to diplomatically engage with clients and staff at all levels.
- Demonstrated capacity to exercise good judgment in interpersonal interactions and handling confidential information.
- Strong organizational, administrative, and time management skills. Proven ability to work within tight deadlines, under pressure, and the flexibility to work overtime during peak periods with short notice.
- Ability to multitask and prioritize workload effectively, working with mínimal supervision, demonstrating initiative and resourcefulness. Respond promptly to information requests and follow the team's priorities.
- Effective analytical, research, and problem-solving skills.

World Bank Group Core Competencies
- The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities._
- We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability._
- Learn more about working at the _World Bank_ and _IFC_, including our values and inspiring stories._