Personal Assistant

6 meses atrás

Rio de Janeiro, Brasil Brand Media Works Tempo inteiro

**Location**: Dubai, UAE

**Company Overview**:
Brand Media Works is a dynamic and innovative emerging markets focused management consulting company headquartered in the vibrant city of Dubai, UAE. As a leader in our field, we are committed to excellence and growth, driven by a passion for innovation and customer satisfaction.

**Responsibilities**:

- **Calendar Management**: Efficiently manage the CEO's calendar, scheduling appointments, meetings, and conferences, ensuring optimal use of time and prioritizing conflicting demands.
- **Travel Coordination**: Arrange complex travel itineraries, including flights, accommodations, and transportation, both domestically and internationally, ensuring smooth and hassle-free travel experiences.
- **Meeting Support**: Prepare agendas, take accurate meeting minutes, and distribute materials as required for executive meetings. Follow up on action items and ensure timely completion of tasks.
- **Administrative Support**: Provide administrative assistance to the CEO, including drafting documents, preparing presentations, and conducting research as needed.
- **Expense Management**: Manage expense reports and reimbursements, maintaining accurate records and ensuring compliance with company policies.
- **Project Coordination**: Assist in coordinating various projects and initiatives, liaising with cross-functional teams to ensure timely completion and alignment with strategic objectives.
- **Confidentiality**: Handle sensitive information with discretion and confidentiality, maintaining the highest level of professionalism at all times.
- **Task Prioritization**: Prioritize tasks effectively, anticipating needs and proactively addressing issues to support the CEO in meeting deadlines and achieving goals.
- **Special Projects**: Undertake special projects and assignments as directed by the CEO, demonstrating adaptability and a willingness to take on new challenges.

**Requirements**:

- Bachelor's degree in Business Administration, Management, or related field preferred.
- Proven experience as an Executive Assistant, Personal Assistant, or similar role, preferably supporting C-suite executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a dynamic environment.
- Strong communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
- High level of integrity and discretion when handling confidential information.
- Flexibility to adapt to changing priorities and work schedules as required.
- Fluency in English and Portuguese; additional languages such as Arabic would be an advantage.
- Must be available to travel internationally with the CEO.
- Must be without family commitments and under 35 years old. Females preferred.

**Benefits**:

- Competitive salary package: USD $3000 per month plus bonus
- Health insurance
- Work visa arranged
- Annual leave entitlement
- Flight X1 per year to home country
- Professional development opportunities
- Dynamic and supportive work environment

**Salary**: From R$12,000.00 per month

Ability to commute/relocate:

- Rio de Janeiro, RJ: Reliably commute or willing to relocate with an employer-provided relocation package (required)

**Language**:

- English (required)

Willingness to travel:

- 25% (required)

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