Payroll Assistant

**Vacancy No**
- VN11641

**Employment Type**
- Permanent

**Location Country**
- Brazil

**Location City**

**Who are V.Group?**
- As a global leader in ship management and marine services, we add value to a vessel’s operations. Operating around the clock and around the world, V.Group gives every client the quality and efficiency they need in every sector. Covering crew management and recruitment, quality ship management and technical services, together with supporting management and commercial services, V.Group has an unrivalled industry knowledge with performance assured. Our values, We Care, We Collaborate, We Challenge, We are Consistent, We Commit and Deliver, are at the heart of everything we do and they support our strategy of Investing in Talent. We are always interested in making contact with talented individuals - people who will demonstrate our values and deliver great service, for internal and external stakeholders.

**Overall Purpose of The Job**
- This position is responsible for providing assistance to HR specific support, specifically in the administration of HR systems, recruitment, HR administration, employee benefits and for providing day-to-day administrative support to the department.

**Key Responsibilities and Tasks**
- HR Systems
1. Ensure accuracy of data in HCM system.
2. Updates the HCM Sage system and coordinate with other V.Group offices (Singapore and UK) when needed.
3. Prepares monthly HR Report for Manila office and submits them to other V.Group local office partners.
4. Monitors the completion of LMS courses of all employees.
5. Generates the attendance report from the Attendance Management System (AMS).
6. Maintains the requirements for the local payroll system (HR.Forma).
HR Recruitment & On-Boarding
1. Ensures the complete submission of pre-employment requirements.
2. Prepares and issues Company ID to new hires.
3. Prepares bank referral letter for payroll.
4. Coordinates induction program for new hires
HR Administration
1. Maintains the employees’ personal files.
2. Documents all staff movement like transfers and promotions.
3. Prepares regular appointment letters.
4. Prepares salary Review letters.
5. Assists in employee engagement activities.
6. Maintains the employees’ leave database.
7. Enrolment and delisting of crewing employees to POEA.
8. Process all the requirements needed for DOLE and POEA renewal for all entities.
9. Prepares the monthly report for OHTC and Finance.
10. Prepares documents for internal and external audit requirements.

12. Handles employee verification requested by external parties.
13. Provides other administrative support to the department.
Employee Benefits / Others
1. Prepares the requests for single employees’ medical reimbursement.
2. Coordinates with the Company uniform committee and uniform supplier.
3. Sends the separation clearance form and Exit interview forms to leavers for their completion and submits them to Finance for the final pay computation.
4. Prepares the requests for the salaries of temporary employees.
5. Prepares Quit Claim form and Certificate of Employment requests.
6. Process enrolment, addition and deletion of HMO.
7. Prepares the report/list for the HMO renewal.
8. Coordinates with the HMO coordinator for the Annual Physical Examination (APE).
9. Prepares and process all government mandated benefits for SSS, BIR, Philhealth and HDMF.
10. Updates all signature cards for SSS, BIR, Philhealth and HDMF.

**Required Experience**
- Bachelors’ degree in Human Resources, Psychology or related disciplines
Experience in HR function
Familiar with any HCM system.
Knowledge of HCM Sage People system an advantage

**What can I expect in return?**
- V. Group can offer you a market leading salary and benefits package, in addition to significant opportunities for career growth and personal development. This a great opportunity to join a true leader in the maritime sector - a company that has exciting plans for future growth.

**Applications Close Date**
- 04 Jun 2023