Remote Sales Project Coordinator- Full-Time

Location: Remote (Work From Home)

Schedule: Monday–Friday, 8:00 AM – 5:00 PM Eastern Time

Company: UTS Group

*Only Resumes in English will be considered*

About the Role

UTS Group is seeking a highly organised, confident, and proactive Sales Project Coordinator to support our sales department from start to finish. The ideal candidate is not afraid to make decisions , can manage multiple moving parts at once, and thrives in a structured, fast-paced environment.

This role ensures sales opportunities flow smoothly into well-coordinated projects—managing communication, documentation, scheduling, and follow-ups while supporting both our clients and internal teams.

This is a 100% full-remote position , requiring discipline, ownership, and strong communication.

Key Responsibilities

1. Sales Support & Opportunity Management

- Assist sales representatives by coordinating all project details from inquiry to proposal
- Prepare quotes, proposals, supporting documents, and client communications
- Review project scopes to ensure clarity, accuracy, and completeness
- Track sales pipeline activities and follow-ups through CRM

2. Project Coordination & Scheduling

- Develop project timelines, schedules, and task lists
- Coordinate with operations, technicians, vendors, and subcontractors
- Monitor project progress and proactively resolve delays
- Ensure materials, equipment, and resources are prepared on time

3. Communication & Client Coordination

- Provide clear updates to clients regarding project status, schedules, and next steps
- Translate technical details into simple, understandable information
- Maintain positive client relationships and support repeat business
- Act as the communication link between sales, operations, vendors, and clients

4. Documentation & Organisation

- Organise and maintain all project files, documentation, and communication history
- Prepare change orders, reports, close-out packages, and audit-ready records
- Ensure all documents meet the company's quality and compliance standards

5. Financial & Administrative Support

- Assist with budgeting, cost estimates, procurement, and tracking expenses
- Review vendor pricing, purchase orders, and order confirmations
- Support sales in controlling project profitability and margins

6. Risk Management & Problem Solving

- Identify inconsistencies in scopes, drawings, or client requirements
- Flag risks early and recommend solutions before issues impact the project
- Resolve conflicts or misalignment between teams or contractors

7. Leadership & Ownership

- Take initiative and make decisions independently when needed
- Keep team members accountable for deadlines and deliverables
- Maintain a high-standard workflow with strong attention to detail

Must-Have Experience & Qualifications

- 2+ years of experience in project coordination, sales coordination, or operations support
- Experience in security, construction, low-voltage, service, or technical project environments
- Proven ability to read and interpret proposals, schedules, and basic project documentation
- Strong decision-maker who can work independently and confidently
- Excellent verbal and written communication skills
- High-level organisational skills with the ability to manage multiple active tasks
- Strong experience using:
- Office 365 (Excel, Outlook, OneDrive, Word)
- CRM systems (Zoho CRM, Salesforce, HubSpot, etc.)
- Project management tools (Asana, Monday.com, Smartsheet, etc.)
- Ability to work full-time from home with strong discipline and accountability

Preferred Qualifications

- Experience coordinating low-voltage, security, door hardware, or installation-related projects
- Background in quoting, preparing proposals, or reviewing scopes of work
- Familiarity with procurement, material ordering, and vendor relations
- Understanding of construction workflows, site coordination, and scheduling
- Strong documentation and reporting skills
- Experience handling change orders, budgets, and cost tracking

Who You Are

- Extremely organised , structured, and detail-driven
- Comfortable making decisions without waiting for direction
- Able to communicate clearly with clients, teams, suppliers, and technicians
- Calm, professional, and solution-oriented under pressure
- A strong multitasker who thrives in a remote environment
- Someone who takes ownership and doesn't let things fall through the cracks

Why Join UTS Group

- 100% remote role with stable weekday schedule
- Work with one of the most respected security and automation providers in North America
- Growth-focused environment with opportunity to advance
- Supportive leadership and well-defined workflows
- Competitive compensation and benefits