Regional Operations Coordinator

Há 4 dias

Rio de Janeiro, Rio de Janeiro, Brasil beBeeOperational Tempo inteiro R$30.000 - R$50.000

We are looking for a highly skilled and motivated Operations Specialist to join our team in the Americas region. The ideal candidate will be responsible for supporting and optimizing day-to-day business operations, ensuring processes run smoothly and efficiently.

Responsibilities
  • Assist in overall operations department activities
  • Manage local office needs, including organizing materials and coordinating vendor services
  • Support the receiving, organizing, and shipping of company computers, including tracking and collecting signed terms of responsibility
  • Assist in receiving visitors, supporting workspace needs, and ensuring proper office functioning
  • Manage virtual office-related payments (e.g., coworking subscriptions, utilities)
Key Initiatives
  • Process and follow up on Travel Agency invoices for LATAM USA
  • Ensure proper invoice flow, accounting approvals, and status updates
  • Search for new suppliers and assist in partnership discussions when needed
  • Maintain vendor database and help onboard new suppliers
Administrative Support
  • Create reports, forms, spreadsheets, and slide decks when required
  • Support preparation of sync presentations, data summaries, and visual reports
  • Maintain trackers for asset management, budgets, and office-related tasks
Project Event Support
  • Assist in planning and execution of internal events (e.g., Summits, visits from top management)
  • Support procurement and setup related to such events
  • Assist with logistics and travel-related tasks during key operations projects
Requirements
  • Fluent in both Spanish and English (written and spoken)
  • High attention to detail – Ensures accuracy in payments, documentation, and reporting
  • Strong ownership – Follows through on responsibilities independently and reliably
  • Process-oriented – Comfortable working with SOPs and actively contributes to improving workflows
  • Collaborative communicator – Shares updates, task progress, and handovers clearly with all stakeholders
  • Proactive – Anticipates potential blockers and takes initiative to resolve issues early.
  • Creative approach to problem solving – Offers innovative solutions and adapts quickly to operational challenges
  • Advanced Excel and PowerPoint skills – Capable of building dashboards, trackers, and executive-level presentations with a clear, visual structure
What We Offer
  • Competitive compensation package including comprehensive medical and dental insurance coverage
  • Meal allowance
  • Life insurance
  • Enjoy a collaborative and supportive work environment where new ideas and perspectives are encouraged and valued
  • Have the opportunity to make a significant impact on the company and the industry as a whole
  • Partially or fully paid additional training courses, including English classes, and regular external and internal training

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