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Facilities Operations Coordinator
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We are seeking a highly organized and detail-oriented Facilities Operations Coordinator to join our team at Biz Latin Hub. This role is critical in ensuring the safety and security of our building, as well as providing essential support to the facilities team and broader organization.
Key Responsibilities- Maintain a Safe and Secure Building Environment
Assist the facility team in maintaining a safe and secure building environment, including conducting regular inspections to identify and report areas/items/equipment/materials in need of repair, replacement, or upgrade.
Mailroom and Logistics SupportManage the mailroom and coordinate local and international couriers, ensuring timely and efficient delivery of mail and packages.
Conference Room ManagementBook and manage conference rooms to ensure availability and proper setup, ensuring seamless execution of meetings and events.
Vendor ManagementAssist vendors in completing necessary assessments or providing required information, ensuring smooth operations and timely resolution of issues.
Administrative SupportProvide administrative support to the facilities team, including archiving reports and documentation as necessary, and supporting office organization and day-to-day requirements.
Maintenance and Cleaning SupportSupport the facilities team with ongoing maintenance and cleaning efforts, ensuring a clean and safe working environment.
Reporting and CommunicationReport maintenance issues promptly and accurately, ensuring timely resolution and effective communication with stakeholders.
Requirements- Strong Organizational Skills
Ability to work well under pressure with minimal supervision, and maintain a high level of organization and attention to detail.
Flexibility and AdaptabilityFlexibility to work outside standard office hours as needed, and adapt to changing priorities and deadlines.
Excellent Communication SkillsExcellent interpersonal and communication skills, both oral and written, with the ability to effectively communicate with various stakeholders, including clients, vendors, and internal teams.
Problem-Solving and Analytical SkillsProactive problem-solving abilities, with the ability to analyze issues and develop effective solutions.
Customer Service OrientationCustomer service-oriented mindset, with a focus on providing exceptional service to internal and external stakeholders.
Technical SkillsProficient in Microsoft Office programs, with knowledge of inventory management and other relevant software applications.
