Project Coordinator

4 semanas atrás

São Paulo, São Paulo, Brasil Beigene Tempo inteiro
Job Title: Project Assistant

BeiGene is a global, commercial-stage, research-based biotechnology company focused on molecularly targeted and immuno-oncology cancer therapeutics. We are seeking a highly motivated and organized Project Assistant to provide operational support to our Global Clinical Operations team in Brazil and Latin America.

Key Responsibilities:
  • Support project timelines and deliverables for key GCO LATAM initiatives, ensuring that all project milestones are met according to the schedule.
  • Coordinate cross-functional project teams to facilitate effective communication, task completion, and adherence to project goals and deadlines.
  • Support the implementation of process improvement initiatives within the GCO LATAM team, including the development of SOPs, training materials, and workflow enhancements to optimize operational efficiency.
  • Provide operational management of the Global Clinical Operations office in Brazil & Latam.
  • Actively drive on-boarding/off-boarding of BeiGene employees and staff members coming through external vendors.
  • Liaise with all necessary departments to ensure a smooth and seamless process.
  • Manage, under guidance and supervision of relevant GCO Latam leadership team members, the GCO Latam resource tracking including completion and submission of new resource requests for 3rd party service providers (FSP staff).
  • Assist with budget tracking for the GCO Latam functional budget.
  • Assist with invoice approval and purchase order creation.
  • Responsible for the preparation, review and adaptation of presentations and relevant documents (contracts, internal guidelines etc.) as required.
  • Maintain and improve the GCO Latam SharePoint as central source of information including site structure, content update, archiving etc.
  • Proactively anticipate and manage the calendar for Head GCO Brazil/Latam.
  • Assemble agenda topics, schedules/arranges meetings and maintains meeting trackers updated, schedules/arranges travel, processes expense reports as needed.
  • Schedules candidate interviews in close collaboration with the recruitment team.
  • Maintains and updates organizational chart.
  • Coordinates department-related events (business-related informal events).
  • Upon request, may provide administrative support for non-clinical projects where GCO is a stakeholder department (documents filing, minutes taking, etc).
Requirements:
  • High School Education.
  • Experience in biotech, pharmaceuticals or a related field in the biotech/pharmaceutical industry is a plus but not required.
  • Proven ability to work independently and effectively handle multiple priorities in a fast-paced environment.
  • Team player and ability to take initiative and lead.
  • Excellent interpersonal skills, strong organizational skills, and effective communication across all levels within an organization.
  • Proficient written and verbal communication skills.
  • Fluent in written and verbal English.
  • Spanish (preferred).
  • Strong interpersonal skills, can-do attitude, and problem-solving skills.
  • Able to multi-task and meet compressed timelines.
Competencies:
  • Fosters Teamwork.
  • Provides and Solicits Honest and Actionable Feedback.
  • Self-Awareness.
  • Acts Inclusively.
  • Demonstrates Initiative.
  • Entrepreneurial Mindset.
  • Continuous Learning.
  • Embraces Change.
  • Results-Oriented.
  • Analytical Thinking/Data Analysis.
  • Financial Excellence.
  • Communicates with Clarity.

BeiGene is an equal opportunity employer and we value diversity. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law.

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