Billing Analyst

Há 5 horas

Rio de Janeiro, Rio de Janeiro, Brasil Airswift Tempo inteiro
About Us

Airswift is a leading workforce solutions provider to the STEM industries, with over 40 years of experience in transforming lives through international workforce solutions. Our team of over 900 employees across 37 countries supports over 8,000 contractors globally.

Role Description

The Billing Analyst will be responsible for ensuring fully compliant and timely billing for clients under their remit in the North American region. This role will join a strong team based in our Rio de Janeiro office and will work closely with consultants to ensure accurate and complete billing.

Key Responsibilities:
  • Assure billing for assigned client portfolio
  • Adhere to client billing requirements as per contracts and work orders
  • Liaise closely with consultants on new clients and new client billing requirements
  • Ensure accuracy and completeness of billing, including recharges to clients
  • Ensure timely delivery of invoices to clients along with supporting documentation
  • Report on funded invoices to the billing supervisor accurately and in a timely fashion
  • Deliver pro forma invoicing, pre-approvals, and other related tasks
  • Ensure all banking information is correct on invoices as per funded or non-funded category, currency, and billing entity
  • Follow up on invoices emailed to clients or via consultants to confirm receipt
  • Reconcile client VMS with internal invoicing system to ensure invoices are correctly submitted
  • Monitor the status of invoices that were previously sent by email, portal, or VMS systems for any rejections that require correction
  • Ensure intercompany invoices are issued correctly and timely between Airswift's legal entities
  • Work to month-end deadlines
  • Compare invoices from Tempest to invoices generated in Amalto to ensure all relevant information has been saved in SharePoint and maintained in line with auditing requirements
  • Import invoices to Dynamics 365 and balance payroll and billing Tempest to D365, ensuring all billing has been captured
  • Complete submittal logs in a timely fashion and attend weekly submittal meetings with the Billing Supervisor
  • Ensure all invoices and backups are filed in a shared drive and maintained
  • Complete queries in a 48-hour turnaround and maintain and complete query log
  • Liaise with payroll to validate any payroll adjustments affected by credit notes and complete credit note logs for auditing purposes
  • Review new client contracts with the Billing Supervisor to ensure all requirements are captured
  • Ensure Bullhorn data is correct and highlight errors to consultants and service teams accordingly
  • Meet accuracy targets in line with KPIs
  • Purchase order and work order analysis
  • Maintain and deliver 3rd party reconciliations and advise billing supervisor of details to pay
  • Communicate with various parties of PO analysis ceilings to ensure timely delivery of either renewed PO value or extended PO
  • Support function for MIDE region invoicing as and when required
  • Be fully involved in working with credit control to reduce DSO and improve the liquidity of Airswift for the North American region
  • Follow company policies and procedures guidelines and standards
  • Ad hoc duties as and when required
Requirements:
  • 2+ years of experience in a finance function (billing experience preferred, but not required)
  • Knowledge of multi-currency transactions
  • Knowledge of VAT and WHT is beneficial
  • Strong attention to detail
  • Good communication skills
  • Ability to work in a challenging environment with the ability to meet deadlines and adapt to changing priorities
  • Experience in liaising with various internal departments
  • Focused and dedicated mindset
  • Good team player with the ability to drive changes and improvements
  • Knowledge of funding and non-funding
  • Knowledge of withholding tax (training provided)
  • Excel and Word knowledge are preferred but training will be given
What We Can Offer:
  • Attractive monthly base salary + competitive commission/performance bonus
  • Genuine career progression opportunities, either locally or globally
  • World-class training programmes and development opportunities
  • Virtual Onboarding Events exclusively for new hires
  • Team driven environment, supportive culture with a focus on work-life balance
  • Career breaks available after one year
  • Real time recognition through our employee reward platform
  • Mental Health First Aiders to signpost you to support when you need it
  • Yearly destination trips as part of our High Flyers program (Dubai, Buenos Aires, etc...)
  • Charity days for various important causes such as Relay for Life and Earth Day
Our Core Values:
  • Growth - In life and business, one must grow to flourish and achieve high ambitions
  • Life - Above all else, we value life. The quality of life, both in and outside of work, profoundly influences our well-being and our impact on the world
  • Excellence - We deliver, holding ourselves accountable for results. Our customers see excellence in everything we do
  • Integrity - We are ethical, open, honest and authentic. People trust us to do the right thing for the right reason

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