Senior Project Assistant

Há 5 dias

São Paulo, São Paulo, Brasil beBeeProject Tempo inteiro R$72.000 - R$121.200
Project Coordinator

Provide project related support and assistance for assigned projects with minimal supervision. Projects are typically larger in scope and complexity than those supported by staff at a lower level. Ensure all work is conducted in accordance with standard operating procedures, policies, good clinical practices, and applicable regulatory requirements.

Key Responsibilities:

  • Establish and maintain project documentation including files, records, and reports according to the scope of work and standard operating procedures.
  • Assist with periodic review/audit of files for accuracy and completeness.
  • Coordinate and track information, communications, documents, materials, and supplies for assigned projects.
  • Update and maintain internal systems, databases, tracking tools, timelines, and project plans with project specific information.
  • Identify and escalate discrepancies in project tracking data, timesheet coding, expense data billing, interpretation of financial figures which may lead to identification of out of scope activities not previously reported.
  • Prepare and distribute status, tracking, and project finance reports, and assist the project manager with budget allocation and approval of invoices.
  • Prepare presentation materials for meetings (internal/external) and project summary data.
  • Coordinate project team and/or customer meetings including logistics and materials required.
  • Coordinate with other project support staff within and outside the Clinical Project Management Unit to identify and consolidate support processes.
  • Serve as primary backup contact for internal project team and for external stakeholders/customers as designated by project manager.
  • Undertake project management activities as directed by project manager.
  • Train and mentor more junior project support staff.

Qualifications:

  • Bachelor's Degree in life sciences or other related field required.
  • Around 2-4 years of prior relevant experience in project management and clinical research.
  • Good communication and interpersonal skills.
  • Good problem solving skills.
  • Results and detail-oriented approach to work delivery and output.

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