Financial Draw Specialist

Há 4 dias

Brasil beBeeFinance Tempo inteiro R$72.000 - R$108.000
Billing and Reporting Manager

The Billing and Reporting Manager is responsible for overseeing the preparation and submission of all financial draws and invoices for sponsored research projects, ensuring compliance with sponsor requirements and federal regulations. This position provides support to post-award analysts in resolving billing discrepancies, maintains the accuracy of accounts receivable records, and prepares monthly reconciliations and aging reports.

This role requires strong knowledge of federal Uniform Guidance (2 CFR 200) as it relates to invoicing and financial reporting, along with experience preparing federal financial draws and sponsor-specific invoicing. The manager must also have excellent attention to detail and financial reconciliation skills, as well as knowledge of accounts receivable management and billing processes.

The Billing and Reporting Manager supervises the Billing Administrator and oversees the cleanup and maintenance of the University's receivables and associated documentation, including the central repository for invoice backup materials. This role works under the supervision of the Sr. Director of Post Award and collaborates with post-award analysts, accountants, and departmental administrators to ensure timely and accurate sponsor billing.

Key Responsibilities:

  • Analyze research expenditures and labor distributions in Workday to support federal reporting and internal decision-making.
  • Prepare and submit timely and accurate financial draws and invoices in accordance with sponsor and University requirements.
  • Reconcile invoice records against general ledger accounts monthly and ensure any discrepancies are corrected in coordination with the post-award team.
  • Assist post-award analysts with complex billing issues, funding adjustments, and documentation needs.
  • Generate monthly accounts receivable aging reports and analyze outstanding balances for follow-up.
  • Supervise and mentor the Billing Administrator, ensuring accurate recordkeeping and consistent processes.
  • Lead efforts to clean up aging receivables and resolve documentation gaps across the sponsored portfolio.
  • Maintain and manage the University's central repository for all invoice backup documentation, ensuring audit-readiness.
Requirements and Qualifications
  • Bachelor's degree in Accounting, Finance, Public Administration, or a related field required.
  • 4–6 years of experience in research administration, grants billing, or accounts receivable management.
  • Supervisory or team lead experience preferred.
  • Familiarity with federal sponsor billing platforms (e.g., PMS, ASAP) and post-award financial systems (e.g., Workday, Cayuse) desirable.
  • CRA or CFRA certification preferred but not required.
Benefits and Perks
  • Comprehensive medical, dental, and vision insurance, plus mental health support
  • PTO, paid holidays, flexible work arrangements
  • Competitive salary, 403(b) with company match
  • Ongoing training, tuition reimbursement, and career advancement paths
  • Wellness programs, commuter benefits, and a vibrant company culture

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